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Instructions for Authors

Instructions for Authors About the Archives The Archives of Pathology & Laboratory Medicine (ARCHIVES) is the official journal of the College of American Pathologists,

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Text of Instructions for Authors

Instructions for AuthorsAbout the ArchivesTheArchives of Pathology & Laboratory Medicine(ARCHIVES)is the official journal of the College of American Pathologists,an organization whose mission is to represent the interests ofpatients, the public, and pathologists by fostering excellence inthe practice of pathology ARCHIVES publishes original, peer-reviewed articles forpathologists and clinical laboratory scientists. This informationis intended to help laboratorians keep abreast of the ever-increasing knowledge base necessary to the successful practiceof pathology and laboratory medicine. The journal activelypursues articles that focus on new and/ or complex technolo-gies/disciplines, such as molecular pathology, cytogenetics,HLA, cytometry, informatics, and the science of medicallaboratory ARCHIVES is available full-text and images at of ManuscriptsManuscripts are considered with the understanding that theyhave not been published previously in print or electronic formatand are not under consideration by another publication orelectronic medium. All manuscripts to be considered forpublication in the ARCHIVES must be submitted to our onlinepeer review system, AllenTrack, which is available at This system allows authorsto submit text and figures via the Internet. Helpful informationabout the submission process is available on the site. Authorsmay check on the status of their submissions at any time duringthe review first visiting the above site, authors will need toregister. When registering, you will be asked to create a loginname and password. If you forget your password, simply go tothe AllenTrack Web page (listed above) and click on theUnknown/Forgotten Password? link. After entering either yourAllenTrack login name or your name, you will receive an e-mailwith a temporary is important to note that the instructions found on theAllenTrack site primarily refer to how to load submissions andspecific information regarding figure requirements. Authors arestrongly encouraged to review the Instructions for Authorsshown below (available online at ) prior to submitting a manuscript toensure their manuscripts are properly prepared and not prepared according to the Instructions forAuthors will be returned to the authors for revision prior to thestart of the review Files NeededPrior to submitting a manuscript, submitting authors shouldcollect electronic files for the article file, author cover letter,figures, and tables. Completed authorship forms also should becollected from all Letter. The information in the cover letter will not besupplied to reviewers. All author names, academic degree(s),and affiliations must be clearly listed. Specify who will serve asthe corresponding author. If an author s affiliation has changedsince the work was done, also list the new affiliation. Theeditorial office reserves the right to review the number ofauthors on all submissions. All coauthors should havecontributed to the study and manuscript preparation and theyshould be thoroughly familiar with the substance of the finalmanuscript and be able to defend its conclusions (also see theauthorship responsibility section of the accompanying author-ship form).Specify the address to which requests for reprints (if available)should be sent. If the manuscript was presented at a meeting,specify the complete name of the meeting (spell out associationnames),the city whereit was held, and the exact date on which thepaper was presented. Acknowledge financial support provided tothe authors for the research presented in the figures are being reprinted with the permission of apublisher, specify whether the permission letter(s) will be faxedor e-mailed to the ARCHIVES editorial Authors will load figure files directly into theAllenTrack system. Halftone and color images should besubmitted at a minimum of 300 ppi, while line art should besubmitted at 1200 ppi. Figure files can be submitted using TIFF,EPS, Word, and PowerPoint formats. Important Note: Do notsubmit photomicrographs as either Word or Power-Point color files must be submitted in CMYK mode. Labeleach figure in the lower left-hand corner; labels should notinclude the word Figure. Figures that are not submitted in accordance with theseguidelines are subject to revision, at the discretion of the editorialoffice. The ARCHIVES does not charge authors to print colorfigures. Number illustrations according to the order in which theyare cited in the text. Double-space legends on a separate page. Avoid legendsthat are excessively long; most legends should not exceed 40words. Indicate magnification and stain used for photomi-crographs. Acknowledge fully all illustrations and tables taken fromother publications, and submit a copy of the permissionletter to reprint from the copyright information regarding the number of figures that may besubmitted, see the instructions specific to each manuscript typebeginning on the second Double-space on separate pages. Title all tables andnumber them in the order of their citation in the text. If a tablemust be continued, repeat the title on a second page, followedby (cont.). Abbreviations/acronyms used in a table must bedefined in a footnote below the Form. All authors must complete and sign thecopyright, authorship responsibility, and financial intereststatements shown on the authorship form (last page ofinstructions). All author names must be clearly printed on theform, and each author s signature should appear next to his/her name. Manuscripts cannot be accepted until this completedform is submitted. Completed forms may be returned to theARCHIVES editorial office via e-mail attachment, fax, or mail(see last page of instructions for e-mail address, fax number,and mailing address). Be sure to include the title of themanuscript and, if known, the manuscript number, at the top ofthe form. Note: Faxed forms must have legible names PreparationReview the following information concerning the preparationof the article file. Also see the following pages of theseinstructions for specific information related to Original Article,Review Article, Editorial, Letter to the Editor, and ResidentShort Review submissions. Authors should make certain that all identifying information,such as author names and affiliations, does not appear onthe title page, text pages, and figures. However, allmanuscripts should still include a title page (see Title Pagebelow). Manuscripts should be prepared in accordance with theAmerican Medical Association (AMA) Manual of Style, 10thedition. Double-space throughout, including title page, abstract, text,acknowledgments, references, legends for illustrations, andtables. The right margin should be unjustified (ragged). The article file should not contain unnecessary , only use hard returns at the end of paragraphsand display lines; do not use an extra hard return betweenparagraphs; do not use tabs or extra space at the start ofparagraphs or for list entries; do not indent runover lines inreferences; do not use different typefaces, page breaks, orheaders; and turn off line spacing and hyphenation andjustification. Start each section on a new page, numbered consecutively inthe upper right-hand corner, beginning with the title page. Use conventional units of measurement throughout themanuscript, with conversion factors for Syst eme Interna-tional (SI) units expressed once in parentheses after the firstmention of the conventional unit. Example: The bloodglucose concentration of 126 mg/dL (to convert to millimolesper liter, multiply by ) was used as a criterion fordiagnosing diabetes. If several laboratory values are listed,conversion factors may be listed in a paragraph at the end ofthe Materials and Methods section. In tables and figures,conversion factors should be presented in the footnote orlegend. Hematologic values should only be reported usingconventional units. Use generic names of drugs, unless the specific trade nameof a drug used is directly relevant to the discussion. Do not use abbreviations in the title or abstract, and limittheir use in the text. When using acronyms, make certain the full name is spelledout on first use. Give sources (name of company and location) for all specialreagents (eg, antibodies, enzymes, probes) and products. When referring to a percentage derived from a study sample,include with the percentage the numbers from which thepercentage is derived. Example: Of the 46 positive testresults, 23 (50%) were from laboratory B. Any discrepancyin the sum of percentages in a tabulation (due to rounding ofnumbers, missing values, or multiple procedures) should bespecifically explained in the Page (page 1 of manuscript). List only the title andsubtitle of the manuscript on this page. All author names,affiliations, financial support received, and related informationshould only be listed in the cover (page 2 of manuscript). Providing a well-writtenabstract is critical to help guide researchers to articles. Forreports of original data (Original Articles), submit a structuredabstract of no more than 250 words under the headings ofContext, Objective, Design, Results, and Conclusions. Forreview manuscripts, submit a structured abstract of no morethan 250 words under the headings of Context, Objective, DataSources, and reports of the results of meta-analyses, submit a structuredabstract of no more than 250 words under the headings ofContext, Objective, Data Sources, Study Selection, Data Extrac-tion, and Conclusions. Authors submitting manuscripts thatreport consensus statements should provide a structured abstractof no more than 250 words under the headings of Objective,Participants, Evidence, Consensus Process, and Conclusions. ForResident Short Review submissions, include an unstructuredabstract of no more than 150 detailed information concerning what to include undereach abstract heading, refer to the AMA Manual of Style. When writing abstracts, do not begin by repeating themanuscript s title. Do not list anything in the abstract that isnot also in the manuscript. Do not cite Number references in the order they arementioned in the text; do not alphabetize. In text, tables, andlegends, identify references with superscript Arabic a preprint for references cited as in press. In listingreferences, follow AMA style, abbreviating names of journalsaccording to Index Medicus. Note: List all authors and/oreditors up to 6; if more than 6, list the first 3 and then et al. Provide the issue number in parentheses after the volumenumber. For online journals or articles published online aheadof print, provide the DOI number, if possible, rather than theURL. URLs used in references will not be made :1. Guler ML, Daniels JA, Abraham SC, Montgomery of melanoma antigens in epithelioid gastrointestinalstromal tumors: a potential diagnostic Pathol ;132(8):1302 a reference to a chapter in a book:2. Glinoer D. Thyroid disease during pregnancy. In: Braver-man LE, Utiger RE, eds. Werner and Ingbar s The Thyroid: AFundamental and Clinical Text. 8th ed. Philadelphia, PA:Lippincott Williams 2000:1013 are responsible for the accuracy of communications. Personal communicationsshould be listed at the appropriate location in the text; theyshould not be listed as a reference. Authors who name anindividual as a source of information via a personal commu-nication, whether it is through a conversation, an e-mail, atelephone conversation, a fax, or a letter, must include the fullname and highest academic degrees of the individual. Alsoinclude the date of the communication, and state whether itwas an oral or written communication. Authors who citepersonal communications must obtain written permission fromthe named individual and must include a copy of thepermission letter with a new loading manuscript files, submissions will be convertedinto a PDF file. It is important to note that the submitting authormust approve the converted file before the submission process Consent. If the manuscript reports the results ofan experimental investigation of human subjects, state formallythat consent was obtained from the subjects after the nature ofprocedure(s) had been fully explained. Include a signedstatement of consent from the patient (or, if the patient is aminor, from both parents or the legal guardian) with allidentifiable photographs. Consent forms must contain a specificstatement that photographs and information related to a casemay be published separately or together, and that the patient sname will not be Requirements. For human or animal experimentalinvestigations, specify in the Methods section of the manuscriptwhat protocols were followed, eg, Institutional guidelinesregarding animal experimentation were followed. For thoseinvestigators who do not have formal ethics review committees(institutional or regional), the principles outlined in theDeclaration of Helsinki1should be Section-Specific InstructionsIn addition to the following section-specific instructions,authors are reminded to review the previous pages of theseinstructions for information concerning required manuscriptfiles and manuscript ArticlesSubmissions to the Original Article section should consist oforiginal research. The research discussed in Original Articlesmust receive institutional review board approval and thisapproval must be stated in the Materials and Methods Articles should generally not exceed 50 double-spaced text pages and have no more than 12 a structured abstract of no more than 250 words underthe headings of Context, Objective, Design, Results, ArticlesReview Articles are considered on an invitation-only who wish to submit a review article should first sendan e-mail to the ARCHIVES editorial office with a proposedtopic. The ARCHIVES Editor in Chief will consider the topicwith respect to current editorial Articles should provide a comprehensive summary ofthe available information on a specific topic focusing on recentsignificant developments and/or a new, novel interpretation ofthe subject. The topic will ultimately dictate the overall lengthof a Review Article. The maximum length for Review Articlesshould generally not exceed 50 double-spaced text pages, andthere should be no more than 12 figures/tables. Review Articlesshould not have more than 8 authors. Submit a structuredabstract of no more than 250 words under the headings ofContext, Objective, Data Sources, and are considered on an invitation-only basis. Authorswho wish to submit an editorial should first send an e-mail tothe ARCHIVES editorial office with a proposed topic. TheARCHIVES Editor in Chief will consider the topic with respectto current editorial generally should not exceed 1000 words. Anabstract is not required. Editorials must be prepared in thesame manner as a manuscript as described to the EditorLetters should be limited to 500 words or fewer and to nomore than 5 pertinent references. An abstract is not must be prepared in the same manner as a manuscriptas described Short ReviewsThese short review articles address a very specific disease orissue that is relevant for clinical practice and provide anevidence-based, balanced, pathology-oriented review on afocused topic in anatomic or clinical pathology. The topicshould be restricted to a single defined diagnostic entity or test:for example, fibrolamellar hepatocellular carcinoma rather thanliver tumors; polymerase chain reaction diagnosis of tubercu-losis rather than polymerase chain reaction diagnosis of allinfections. More exhaustive reviews of broader topics shouldbecome regular Review Short Review articles should include clinical features,gross pathology/histopathology/laboratory findings, ancillarystudies, differential diagnosis, current treatment, and specific case report section should be unstructured abstract of no more than 150 words thatsummarizes the objective, main points, and conclusions of themanuscript is required. The minimum length for Resident ShortReview articles is 6 double-spaced manuscript pages (10 or 12-point font size) and the maximum length is 15 double-spacedtext pages (excluding the title page). The maximum number ofreferences is 30, and the maximum number of figures and/ortables is 8. Note: Each figure included in a figure compositecounts toward the figure maximum (eg, a composite of 4 figuresis considered 4 of the 8 figures allowed).Authorship. Unless special conditions exist, there shouldbe no more than 2 authors for Resident Short Reviewsubmissions. The first author should be a resident and thesecond author should be a faculty mentor. Resident ShortReviews will be subject to the same peer-review process as anymanuscript submitted to the of Accepted SubmissionsAll accepted manuscripts will be copyedited according toAMA style, and returned with proofs to the correspondingauthor for approval. Authors will receive their page proofs viae-mail as portable document format (PDF) files. Proofs are sentwithin approximately 6 weeks from date of acceptance. Theauthors are responsible for all statements made in their work,including any changes made by the copy editor and authorizedby the corresponding author. Authors are strongly encouragedto review their page for ordering reprints are included with the editedtypescript and page proofs sent for approval. Reprints areshipped 2 to 3 weeks after accepted manuscripts become the permanent property ofthe CAP and may not be published elsewhere without writtenpermission from the CAP or the ARCHIVES editorial the editorial office (mailing and e-mail address shownbelow) for reprint of Pathology & Laboratory MedicineCollege of American Pathologists325 Waukegan RdNorthfield, IL 60093-2750Phone: 847-832-7400; Fax: 847-832-8400E-mail: authorship forms may be mailed to this World Medical of Helsinki: ethical principles formedical research involving human subjects. Accessed October 14, 2010.( 2015)

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