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HURRICANE PREPAREDNESS MANUAL 2012 - …

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HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 1 HURRICANE MANUAL 2012 Broward County Aviation Department Fort Lauderdale-Hollywood International Airport AVIATION DEPARTMENT - Fort Lauderdale/Hollywood International Airport 2200 SW45th Street, Suite 101 Dania Beach, Florida 33312 954-359-6100 HURRICANE PREPAREDNESS MANUAL 2012 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 2 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 3 TABLE OF CONTENTS HURRICANE MANUAL 2012 ........................................ .............................. 1 MEMORNDUM-HURRICANE PLAN EMERGENCY NOTIFICATION ROSTER ........................................ ............... 8 EMERGENCY NOTIFICATION ROSTER - QUICK REFERENCE ...................... 10 PREFACE ........................................ ........................................ .............. 11 DESCRIPTION OF HURRICANES AND RELATED HEAVY HIGH WINDS ........................................ ...................................... 12 HEAVY RAINFALL ........................................ ................................ 12 STORM SURGES ........................................ .................................. 12 TORNADOES ........................................ ....................................... 12 SAFFIR / SIMPSON HURRICANE SCALE ........................................ . 12 HURRICANE CATEGORY DEFINITION EFFECTS ....................................... 13 THREE ........................................ ........................................ ........... 13 FOUR ........................................ ........................................ .............. 13 13 THE PLAN ........................................ ........................................ ............. 14 INTRODUCTION ........................................ ....................................... 14 GENERAL ........................................ ........................................ ... 14 PURPOSE ........................................ ........................................ ... 14 AUTHORITY TO ACTIVATE ........................................ ................... 14 REFERENCES ........................................ ...................................... 14 PLAN ADMINISTRATION AND UPDATE ........................................ .. 14 DEFINITIONS ........................................ ........................................ ....... 14 Advisory ........................................ ........................................ .......... 14 Tropical Storm Watch ........................................ .......................... 14 Tropical Storm Warning ........................................ ....................... 14 Hurricane Watch ........................................ ................................. 15 Hurricane Warning ........................................ .............................. 15 Hurricane ........................................ ........................................ ... 15 Hurricane Categories ........................................ ........................... 15 Storm Surge ........................................ ....................................... 15 SCOPE ........................................ ........................................ ............ 15 SUPERVISORY RESPONSIBILITY ........................................ ................ 15 ESSENTIAL PERSONNEL ........................................ ........................... 15 OBJECTIVE ........................................ ........................................ ...... 16 EMERGENCY STAFFING ........................................ ............................ 16 TENANT COORDINATING INSTRUCTIONS ........................................ .. 16 DIRECTOR OF AVIATION AND SENIOR STAFF RESPONSIBILITIES ............ 17 OBJECTIVE ........................................ ........................................ ...... 17 DIRECTOR OF AVIATION ........................................ .......................... 17 PREPARATION ........................................ ........................................ . 17 PHASE I - HURRICANE WATCH ........................................ ............ 17 PHASE II - HURRICANE WARNING ........................................ ....... 18 PHASE III - HURRICANE ........................................ ...................... 18 PHASE IV - RECOVERY ........................................ ........................ 18 SENIOR STAFF RESPONSIBILITIES ........................................ ................. 19 DIRECTOR OF ADMINISTRATION & STRATEGICAL PLANNING ............. 19 DIRECTOR OF OPERATIONS ........................................ ..................... 19 DIRECTOR OF BUSINESS AND PROPERTIES MANAGEMENT ................. 20 ASSISTANT DIRECTOR OF AIRPORT DEVELOPMENT ........................... 20 DIRECTOR OF MAINTENANCE ........................................ ................... 20 DIRECTOR OF FINANCE ........................................ ............................ 20 ASSISTANT TO THE DEPARTMENT DIRECTOR .................................... 20 INFORMATION SYSTEMS ........................................ .......................... 21 DAMAGE BCAD DAMAGE ASSESSMENT TEAM (DAT)................................... .......2 3 MEMORANDUM- HURRICANE SEASON VOLUNTEERS ................................ 25 OPERATIONS DIVISION ........................................ ................................. 26 MEETINGS AND CONFERENCE CALLS: ........................................ ....... 26 PREPARATION ........................................ ........................................ . 27 PHASE I HURRICANE WATCH ........................................ ............ 27 PHASE II HURRICANE WARNING ........................................ ....... 27 PHASE III HURRICANE ........................................ ..................... 27 PHASE IV RECOVERY ........................................ ........................ 28 BCAD EMERGENCY OPERATIONS CENTER (EOC) ACTIVATION BCAD EOC CONTACT NUMBERS ........................................ ................ 29 AIRSIDE OPERATION ........................................ .................................... 30 PREPARATION PHASE ........................................ ............................... 30 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 4 PHASE I - HURRICANE WATCH ........................................ ............ 30 PHASE II - HURRICANE 32 PHASE III - HURRICANE ........................................ ...................... 33 PHASE IV - RECOVERY ........................................ ........................ 33 FAA SOUTHERN REGION SAMPLE LETTER TO FBOS AND GROUND HANDLERS ......................... 36 SAMPLE LETTER TO AIRLINES AND GROUND HANDLERS .................... 37 AIRSIDE OPERATIONS - ESSENTIAL ITEMS CHECKLIST ...................... 38 AIRSIDE OPERATIONS EMERGENCY USE - RADIO INVENTORY ......... 39 AIRPORT OPERATIONS CONTROL CENTER ........................................ ...... 40 PREPARATION PHASE ........................................ ............................... 40 PHASE I - HURRICANE WATCH ........................................ ............ 40 PHASE II HURRICANE WARNING ........................................ ....... 40 PHASE III- HURRICANE ........................................ ....................... 40 PHASE IV- RECOVERY ........................................ ......................... 41 LANDSIDE OPERATIONS ........................................ ................................ 42 INTRODUCTION ........................................ ....................................... 42 ESSENTIAL ITEMS CHECKLIST ........................................ .................. 42 PREPARATION PHASE ........................................ ............................... 43 PHASE I - HURRICANE WATCH ........................................ ............ 43 PHASE II - HURRICANE 44 PHASE III - HURRICANE ........................................ ...................... 44 PHASE IV RECOVERY ........................................ ........................ 45 LETTER TO TENANTS FROM LANDSIDE LANDSIDE TENANTS ........................................ ..................................... 47 PHASE I - HURRICANE WATCH ........................................ ............ 47 PUBLIC PARKING FACILITY (USA Parking) ................................ 47 PASSENGER SHUTTLES / TRAM (Limousines of South Florida) .... 47 RENTAL CAR 48 TAXICABS (B&L Services, Inc) & SHARED-RIDE LIMOUSINES (Go Shuttle) ........................................ ........................................ ......... 48 PHASE II - HURRICANE 48 PUBLIC PARKING FACILITY (USA Parking) ................................. 48 PASSENGER SHUTTLES/ TRAM (Limousines of South Florida) ....... 49 USA PARKING 2012 HURRICANE LSF SHUTTLE 2012 HURRICANE PLAN ........................................ ............ 69 SP PLUS CURBSIDE MANAGEMENT JOINT NORTH PERRY AIRPORT ........................................ ................................ 77 PREPARATORY PHASE ........................................ .............................. 77 SAMPLE LETTER TO TENANTS ........................................ .................. 78 PHASE I - HURRICANE WATCH ........................................ ............ 79 PHASE II - HURRICANE WARNING ........................................ ....... 79 The NPA Manager Will Do The Following: ...................................... 79 PHASE III HURRICANE ........................................ ..................... 80 The NPA Staff Will Do The Following:.............................. .............. 80 The NPA Manager and NPA Staff Will: ........................................ ... 80 PHASE IV - RECOVERY ........................................ ........................ 80 SECURITY OPERATIONS ........................................ ................................ 82 PREPARATION PHASE ........................................ ............................... 82 PHASE I - HURRICANE WATCH ........................................ ............ 82 PHASE II - HURRICANE WARNING ........................................ ....... 83 PHASE III - HURRICANE ........................................ ...................... 84 PHASE IV - RECOVERY ........................................ ........................ 84 SECURITY DIVISION - ESSENTIAL ITEMS CHECKLIST .............................. 85 TERMINAL OPERATIONS ........................................ ................................ 86 PREPARATION PHASE ........................................ ............................... 86 PHASE I - HURRICANE WATCH ........................................ ............ 86 PHASE II - HURRICANE WARNING ........................................ ....... 87 PHASE III HURRICANE ........................................ ..................... 88 PHASE IV - RECOVERY ........................................ ........................ 88 TERMINAL OPERATIONS - ESSENTIAL ITEMS LIST .................................. 89 AIRPORT MAINTENANCE ........................................ ............................... 90 PREPARATION PHASE ........................................ ............................... 90 PHASE I - HURRICANE WATCH ........................................ ............ 90 PHASE II - HURRICANE WARNING ........................................ ....... 91 PHASE III - HURRICANE ........................................ ...................... 92 PHASE IV - RECOVERY ........................................ ........................ 92 VENDOR AND CONTRACTOR EMERGENCY CONTACT LISTING ............. 94 ESSENTIAL ITEMS CHECKLIST ........................................ .................. 95 BCAD MAINTENANCE DIVISION ESSENTIAL LPERSONNEL AS OF 4/24 INFORMATION SYSTEMS ........................................ ............................... 98 PREPARATION ........................................ ........................................ . 98 PHASE I HURRICANE WATCH ........................................ ............ 98 PHASE II HURRICANE WARNING ........................................ ....... 98 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 5 PHASE III HURRICANE ........................................ ..................... 99 PHASE IV RECOVERY ........................................ ........................ 99 AIRPORT DEVELOPMENT PREPARATION ........................................ ....... 100 PHASE I - HURRICANE WATCH ........................................ .......... 101 PHASE II - HURRICANE 102 PHASE III - HURRICANE PHASE ........................................ ......... 103 PHASE IV - RECOVERY ........................................ ...................... 103 Attachment #1: Construction Project Attachment #2: Essential Items Attachment #3: Airport Development - Emergency Phone Tree .. 106 BUSINESS & PROPERTIES MANAGEMENT DIVISION .............................. 107 PREPARATION ........................................ ....................................... 107 PHASE I HURRICANE WATCH ........................................ .......... 107 PHASE II HURRICANE WARNING ........................................ ..... 107 PHASE III HURRICANE ........................................ ................... 108 PHASE IV RECOVERY ........................................ ...................... 108 BUSINESS & PROPERTIES MANAGEMENT DIVISION EMPLOYEE EMERGENCY FINANCE DIVISION ........................................ ..................................... 110 PHASE I - HURRICANE WATCH ........................................ .......... 111 PHASE II - HURRICANE 111 PHASE III - HURRICANE ........................................ .................... 111 PHASE IV - RECOVERY ........................................ ...................... 111 EXECUITVE & ADMINISTRATION DIVISION ........................................ ... 112 PREPARATION ........................................ ....................................... 112 PHASE I HURRICANE WATCH ........................................ .......... 113 PHASE II HURRICANE WARNING ........................................ ..... 113 PHASE III HURRICANE ........................................ ................... 113 PHASE IV RECOVERY ........................................ ...................... 114 ADMINISTRATION DIVISION - ESSENTIAL ITEMS CHECKLIST ................ 115 PUBLIC INFORMATION OFFICE ........................................ .................... 116 PREPARATION ........................................ ....................................... 116 PHASE I HURRICANE WATCH ........................................ .......... 116 PHASE II HURRICANE WARNING ........................................ ..... 116 PHASE III HURRICANE ........................................ ................... 116 PHASE IV RECOVERY ........................................ ...................... 117 ON-SITE COUNTY ATTORNEY'S OFFICE ........................................ ........ 118 PREPARATION ........................................ ....................................... 118 PHASE I HURRICANE WATCH ........................................ .......... 118 PHASE II HURRICANE WARNING ........................................ ..... 118 PHASE III HURRICANE ........................................ ................... 119 PHASE IV RECOVERY ........................................ ...................... 119 BROWARD COUNTY SHERRIF S OFFICE (BSO) ....................................... 120 MEMO To: Broward County Aviation Department ................................... 120 BROWARD SHERIFF S OFFICE - UNUSUAL OCCURRENCE PLAN ............... 122 DEPARTMENT OF LAW ENFORCEMENT/ INTERNATIONAL MAJOR DISASTER RECOVERY ........................................ ...................... 129 MISSION ........................................ ........................................ ....... 129 COMMAND AND CONTROL ........................................ ...................... 130 BSO AND LOCAL POLICE DEPARTMENTS (ESF #16) .......................... 130 EMERGENCY SERVICES BRANCH ........................................ ............. 131 COMMUNICATIONS (ESF #2) ........................................ .................. 131 MILITARY UNITS (ESF #13) ........................................ .................... 131 CONCEPT OF OPERATIONS ........................................ ..................... 131 COMMUNICATIONS / OPERATIONS CENTER ..................................... 132 TRANSPORTATION UNITS / OPERATIONS ........................................ 132 RUNWAY UTILIZATION ........................................ .......................... 132 STORAGE SITE ........................................ ...................................... 132 AIRCRAFT REFUELING ........................................ ............................ 132 HOUSING, FEEDING, AND SANITATION (ESF #11) ........................... 133 DISPATCHING AND RECEIVING RESOURCES .................................... 133 COORDINATION ........................................ .................................... 133 MAJOR DISASTER RECOVERY KEY PERSONNEL ..................................... 134 EMERGENCY (HURRICANE) JOURNAL LOG ........................................ .... 135 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 6 MEMORANDUM-HURRICANE PLAN SUMMARY HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 7 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 8 EMERGENCY NOTIFICATION ROSTER NAME TITLE OFFICE (954) CELL K. GEORGE DIRECTOR OF AVIATION 359-2450 954-826-1495 I. BONILLA DEPUTY DIRECTOR OF AVIATION 359-6188 954-557-1909 D. WOLFE AVIATION ASSISTANT DIRECTOR 359-1029 954-707-2758 A. NEWLAND AVIATION ASSISTANT DIRECTOR, AIRPORT DEVELOPMENT 359-6148 954-809-1123 A. SAUCEDO ASSISTANT TO THE DIRECTOR 359-1329 954-218-0309 D. WEBSTER DIRECTOR OF ADMINISTRATION 359-6176 954-288-9289 M. NONNEMACHER DIRECTOR OF OPERATIONS 359-1213 954-817-0241 H. JAMES-RENDLEMAN DIRECTOR OF FINANCE 359-6128 561-716-1419 C. LEE ASSISTANT COUNTY ATTORNEY 359-6164 954-895-5486 Y. GOVIN DIRECTOR OF BUSINESS & PROPERTIES MGMT 359-6113 954-809-4761 M. GAMBRILL DIRECTOR OF CIP 359-2343 954-816-1945 J. MCCLUSKIE DIRECTOR OF PLANNING 359-2583 954-654-0025 S. WEISNER DIRECTOR OF AEP 359-1026 954-873-2408 R. PENCE DIRECTOR OF MAINTENANCE 359-1274 954-816-9696 B. BLOCK ASSISTANT DIRECTOR, MAINTENANCE 359-1274 954-816-9696 F. CAPELLO DIRECTOR OF SECURITY 359-2356 954-288-7502 R. LIDDICOTT COMMANDER, BSO, AIRPORT UNIT 359-1248 954-448-5433 K. KRONHEIM CHIEF, DEPT OF FIRE RESCUE [ARFF] 635-3302 954-818-6039 G. MEYER PUBLIC INFORMATION OFFICER 359-6116 954-336-2847 J. POKRYFKE MANAGER, AIRSIDE OPERATIONS 359-1214 954-336-2734 J. O HARA MANAGER, LANDSIDE OPERATIONS 359-1287 954-336-2785 V. OPARAH MANAGER, TERMINAL OPERATIONS 359-2379 954-817-6983 N. DEMEO MANAGER, NORTH PERRY AIRPORT 359-6975 954-816-1982 G. CLERKIN MANAGER, SAFETY 359-6475 954-816-1135 R. KELLEY MANAGER, AIRPORT OPERATIONS CONTROL CENTER 359-6475 954-816-8064 K. WU MANAGER, PARKING 359-1216 954-279-4740 J. GAUDIO MANAGER, SECURITY 359-6245 954-336-2784 Revised 05/16/12 Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 9 Revised 05/16/12 Back to top NAME TITLE OFFICE (954) CELL HOME PHONE R. BRAUN OPERATIONS SUPERVISOR 359-2444 954-218-2781 T. NAZZARO OPERATIONS SUPERVISOR 359-2444 954-816-2024 E. SALTOS OPERATIONS SUPERVISOR 359-2444 954-270-3329 B. BURKHART OPERATIONS SUPERVISOR 359-1390 954-817-5309 R. RACKLEY OPERATIONS SUPERVISOR 359-6105 954-817-7069 D. REGISTE CONTRACT GRANTS ADMINISTRATOR III 359-2453 954-336-2612 F. RECKLEY OPERATIONS SUPERVISOR 359-6105 954-817-3493 A. CATALFAMO OPERATIONS SUPERVISOR 359-2305 954-817-5242 J. JACKSON OPERATIONS SUPERVISOR 359-2305 954-817-6946 J. KOHAR OPERATIONS SUPERVISOR 359-2305 954-817-3712 M. GREGG OPERATIONS SUPERVISOR 359-1216 954-816-4927 K. WILLMAN CONTRACT GRANTS ADMINISTRATOR III 359-2556 954-599-3487 R. ROBERTS OPERATIONS SUPERVISOR 359-2556 954-817-4958 H. FARINA OPERATIONS SUPERVISOR 359-1281 954-817-4958 D. GUIGNARD OPERATIONS SUPERVISOR 359-7281 954-465-8452 B. THOMPSON OPERATIONS SUPERVISOR 359-1281 954-816-2303 G. CHERY OPERATIONS SUPERVISOR 954-336-2743 T. COPPING OPERATIONS SUPERVISOR 954-817-4490 R. MOULTON OPERATIONS SUPERVISOR 359-1281 954-551-6978 C. BROOKS OPS ADMINISTRATIVE COORDINATOR 359-6473 954-816-7850 M. CHAVEZ OPERATIONS SUPERVISOR 359-6420 954-599-6930 B. GREENBERG INFORMATION SYSTEMS MANAGER 359-2329 954-817-4508 D. EDWARDS CONTRACT GRANTS ADMINISTRATOR III 359-1399 A. SCOTT INFORMATION SYSTEMS MANAGER 359-6166 954-817-5721 R. HOWARD SR. INFO TECHNOLOGY SPECIALIST 359-6190 954-560-1350 M. JOHNSON SYSTEM NETWORK ANALYST III 359-6279 954-410-1753 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 10 EMERGENCY NOTIFICATION ROSTER - QUICK REFERENCE American Red Cross Emergency Operations 24 Hrs 954-797-3829 ATCT (Air Traffic Control Tower FLL) After Hours 954-921-9230 954-921-9200 ARFF (Aircraft Rescue and Firefighters) 911 / 954-635-3301 BCAD (Broward County Aviation) Operations 24 Hrs 954-359-1201 BSO (Broward Sheriff's Office) Airport 911 / 954-764-3911 Bomb Squad BSO 954-359-6505 Clergy - BSO Clergy (Chaplain Clay Brasington) 954-321-4111 EMS (Emergency Medical Services) 911 Emergency Management Division 954-831-3900 FAA Southern Region Office Operations Atlanta 24 Hours 404-305-5180 FAA Flight Standards District Office 24 Hrs 1-404-305-5180 FAA Flight Standards District Office Air Carrier 954-641-6000 FAA Flight Standards District Office General Aviation/ MIA (305)716-3400 FLL 954-635-1300 FBI (Federal Bureau of Investigation) 305- 948-5567 FDOT (Florida Aviation Division) Tallahassee 850- 414-4500 FHP (Florida Highway Patrol) (561)357-4000/ (954)583-3111 EXT 1717 954-837-4000 Florida Army National Guard 954-713-3107 Florida Army National Guard 24 Hours St. Augustine 904-682-3557 904-824-8461 FPL - 24 Hour Telephone 1-800-468-8243 NTSB (National Transportation Safety Board) 24 Hour Telephone 202-314-6290 Postal Inspector 24 Hour Telephone 954-436-7200 877-696-5322 Radiological Response Team HRS Labs Orlando 407-297-2095 Transportation Security Administration 954-635-1611 US Coast Guard - PEV 954-927-1611 - Air Station Miami 305-953-2100 Emergency 1-800-874-7561 Revised 05/16/12 Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 11 PREFACE DESCRIPTION OF HURRICANES AND RELATED HEAVY WEATHER PHENOMENA The hurricane is one of nature s most awesome atmospheric phenomena. Studied and revered throughout history, its causes and dynamic mechanisms are still not totally understood. Nevertheless, its potential for destruction and death is well known and justifiably feared. The hurricanes that strike the eastern half of the United States are born and bred in the lower North Atlantic Ocean, the Caribbean Sea, and the Gulf of Mexico. Hurricanes begin as relatively small, low-pressure tropical disturbances (or cyclones ) which drift gradually to the west-north-west (in the Northern Hemisphere) with the westerly blowing tropical trade winds. Under certain conditions, these tropical born atmospheric disturbances increase in size, speed and intensity until they mature as full-fledged hurricanes, Most hurricanes form in the summer and autumn months of August, September, and October. However, the six-month period from June 1 through November 30 is generally regarded as the prime Atlantic hurricane season. A hurricane is defined as a tropical cyclone in which winds reach constant speeds of 74 miles per hour or more and blow in a spiral fashion around a relatively calm center - the eye of the hurricane. The spiral air circulation pattern is clockwise in the Northern Hemisphere and counter-clockwise in the Southern Hemisphere. The center of the hurricane is characterized by extremely low atmospheric pressure (as low as inches of Hg) and high winds. Hurricane winds reach their maximum sustained speed in a circular band extending outward 20 to 30 miles from the rim of the eye. Near the hurricane s center, winds may gust to more than 200 miles per hour. Sustained winds of over 100 miles per hour are not uncommon. As a general rule, hurricanes move at about 15 miles per hour or less as they traverse the Atlantic Ocean. They may slow down, speed up, stall or wobble during their trek. The great hurricanes are fueled by the heat energy released from condensing water vapor and by external environmental forces (global air circulation patterns, atmospheric pressure gradients and ocean water temperature). The hurricane is the progenitor of potentially devastating atmospheric forces. These forces include high winds, heavy rainfall, storm surges and tornadoes. Each of these atmospheric forces alone can significantly impact population centers and developed areas. Combined, they can be truly devastating. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 12 HIGH WINDS As the outer fringes of a hurricane approaches, winds generally remain light but become increasingly gusty and shift away from the prevailing direction. As the storm further approaches, winds increase steadily until they reach hurricane strength at or near the storm s center. Depending on the hurricane s size, strength, movement, and location, the winds may blow at hurricane strength for hours or for only minutes and may cause extensive or only minor damage. Gusts average about 30% higher than the constant wind speed. Wind direction is dependent upon the location of the storm and its angle of approach. The wind pattern is counter-clockwise around the eye. Wind damage generally results from aerodynamic forces (lift and pull), pressure differences (suction and pressure) and flying debris. HEAVY RAINFALL Rainfall is always associated with a hurricane although the amount of rainfall varies widely. Hurricane-related rainfall is primarily showery and quire variable. The heaviest rainfall generally occurs near the eye. Hurricane Beulah (1967) brought over 30 inches of rainfall to some areas, while Hurricane Celia (1970) resulted in only a little more than 6 inches. The greatest dangers from such large amounts of rainfall are flash flooding and river flooding - sometimes for days after the storm has passed. STORM SURGES Nine out of ten deaths associated with hurricanes result from drowning by storm surges. Storm surges are also responsible for the greatest loss of property and land mass. The storm surge is a broad, dome-shaped (40-50 miles in diameter) increase in the ocean water level over and above normal tidal action. It is caused by the lifting up of the ocean by the powerful low pressure hurricane. The maximum surge is usually to the right side of the hurricane track, near the area of maximum winds. Storm surges have reached as high as 25 feet along the Texas coast. TORNADOES Hurricanes frequently spawn tornadoes of varying strengths and character. Such tornadoes only serve to increase the storm s overall devastative impact. Hurricane-related tornadoes are somewhat different from the large tornadoes experienced throughout our nation s Midwest. Generally, hurricane tornadoes are characterized by small rope-like funnels which average 100 yards in diameter and remain on the ground for about eight miles. Although they tend to be smaller than the Midwestern variety, they are just as dangerous and deserving of respect. It should be obvious that the combined effects of these hurricane forces have the potential to wreak havoc and wide-spread devastation upon population centers and developed areas. SAFFIR / SIMPSON HURRICANE SCALE All hurricanes are dangerous. But some are more so than others. The way storm surge, wind, and other factors combine determines the hurricane s' destructive power to make comparisons easier--and to make the predicted hazards of approaching hurricanes clearer to emergency forces. NOAA s hurricane forecasters use a disaster potential scale, which assigns storms to five categories. Category 1 is a minimum hurricane; category 5 is the worst case. The criteria for each category are shown below. This can be used to give an estimate of the potential property damage and flooding expected along the coast with a hurricane. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 13 HURRICANE CATEGORY DEFINITION EFFECTS ONE WINDS 74-95 MPH OR STORM SURGE 4-5 FEET ABOVE NORMAL No real damage to building structures. Damage primarily to unanchored mobile homes, shrubbery and trees. Also, some coastal road flooding and minor pier damage. TWO WINDS 96-110 MPH OR STORM SURGE 6-8 FEET ABOVE NORMAL Some roofing material, door and window damage to buildings considerable damage to vegetation, mobile homes and piers, and low-lying escape routes flood 2-4 hours before arrival of center. Small craft in unprotected anchorages break moorings. THREE WINDS 111-130 MPH OR STORM SURGE 9-12 FEET ABOVE NORMAL Some structural damage to small residences and utility buildings with a minor amount of curtain wall failures. Mobile homes are destroyed. Flooding near the coast destroys smaller structures with larger structures damaged by floating debris. Terrain lower than 5 feet may be flooded inland as far as 6 miles. FOUR WINDS 131-155 MPH OR STORM SURGE 13-18 FEET ABOVE NORMAL More extensive curtain wall failures with some complete roof structure failure on small residences. Major erosion of beach areas. Major damage to lower floors of structures near the shore. Terrain continuously lower than 10 feet may be flooded requiring massive evacuation of residential areas inland as far as 6 miles. FIVE WINDS GREATER THAN 155 MPH OR STORM SURGE GREATER THAN 18 FEET ABOVE NORMAL Complete roof failure on many residences and industrial buildings. Some complete building failures with small utility buildings blown over or away. Major damage to lower floors of all structures located less than 15 feet above sea level and within 500 yards of the shoreline. Massive evacuation of residential areas on low ground within 5-10 miles of the shoreline may be required. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 14 THE PLAN INTRODUCTION GENERAL During the period of June 1 through November 30, the eastern and southern coastal areas of the United States are subject to winds of hurricane intensity. Tropical storms that develop into hurricanes are usually identified 3-5 days before the hurricane winds arrive in the coastal areas of the United States. Tropical storms watches will be issued when tropical storm conditions are possible along the coast within 48 hours. Tropical storm warning will be issued when those conditions are expected within 36 hours. Weather conditions may necessitate the storing and securing of equipment and evacuation of tenant aircraft from the airport. Therefore, a hurricane alert, protection and evacuation system is necessary to permit timely action to protect life and property. Execution of this plan is in order, and is based on direction provided by the Broward County Emergency Operations Center. PURPOSE This plan is published to provide information and establish responsibilities with the Aviation Department. AUTHORITY TO ACTIVATE The authority to activate the plan is vested with the Aviation Department Director or designee. As such, he is responsible for implementing operations while there is sufficient time and personnel available to take the actions necessary to protect life and property at the airport. REFERENCES Broward County Comprehensive Emergency Operations Plan Coastal Hurricane Evacuation Plan Fort Lauderdale Hollywood International Airport Continuity of Operations Plan (COOP) PLAN ADMINISTRATION AND UPDATE The administration of the plan shall be the responsibility of the Director of Aviation or designee. The plan shall be reviewed and updated periodically to reflect changes in personnel, airport conditions, etc. DEFINITIONS Advisory - Weather advisories are issued from time to time by the National Hurricane Center about tropical storms and hurricanes. The advisory will give information about the storm location, direction of travel, speed at which the storm is traveling, and its intensity. Tropical Storm Watch - A Tropical Storm Watch is issued when the possibility of winds to fall 39 to 73 MPH within 48 hours. Tropical Storm Warning - A Tropical Storm Warning is issued when winds fall within a 39 to 73 MPH. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT_____ 15 Hurricane Watch - The Hurricane Watch indicates a hurricane is near and implies dangerous weather conditions may exist within 48 hours. Hurricane Warning - The Hurricane Warning indicates a hurricane is imminent and could start immediately or, at least, within the next 36 hours. All precautionary measures and actions to protect life and property will be started. Hurricane - A violent storm which originated over water with a sustained wind of 74 mph or higher near its center. The storm may range from 50 to 1,000 miles in diameter. Hurricane Categories WIND VELOCITY STORM SURGE Category 1 mph: 74-95 feet: 4- 5 Category 2 mph: 96-110 feet: 6- 8 Category 3 mph: 111-130 feet: 9- 12 Category 4 mph: 131-155 feet: 13 -18 Category 5 mph: Over 155 feet: Over 18 Storm Surge - A wall of water ranging from 4 to over 18 feet above normal tides. The water could then crash down on the coast, causing massive flooding and destruction in its path. SCOPE This plan is based on weather forecasts involving winds of high velocity for which there is sufficient advance warning to permit timely action. In general, tornadoes do not afford such warning and action is limited to taking shelter and to recovery operations. This plan identifies and consolidates actions required by the Aviation Department, Aircraft Rescue and Firefighting and Broward Sheriff s personnel at the airport before, during, and after a hurricane or similar type storm. In the event of a hurricane threat, the mission of these organizations will be to conduct operations to protect personnel, equipment and property at the Fort Lauderdale - Hollywood International and North Perry Airports, and as directed by the County Emergency Operations Center (EOC). SUPERVISORY RESPONSIBILITY All Managers and Supervisors are responsible for the preparation of instructions and personnel assignments to accomplish the necessary hurricane preparation. Managers and Supervisors responsible for execution of hurricane preparation instruction will discharge these duties to the fullest extent possible. Upon not being able to perform a specific instruction, they will notify their immediate supervisor as soon as possible. ESSENTIAL PERSONNEL Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL BROWARD COUNTY AVIATION DEPARTMENT PERSONNEL will be considered Essential . HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 16 During periods of hurricane preparedness and alert, ALL ESSENTIAL PERSONNEL will notify the Aviation Department Administration Office and/or the EOC of their whereabouts when away from the airport. OBJECTIVE The objective of this plan is to protect life and property at all Broward County owned airports during a hurricane emergency and to return the airport to an operational status as quickly as possible following the passage of a hurricane. Given the nature and high dollar value of aircraft, support equipment and other airport properties, concerted efforts by airport personnel, airline employees and other airport tenants are necessary to ensure the least amount of damage possible. This plan covers actions to be taken by Broward County Aviation Department personnel. Other airport tenants should develop similar plans and coordinate those efforts with BCAD to ensure maximum protection of life and property and to resolve any conflicts that may exist between these efforts. EMERGENCY STAFFING Upon completion of essential tasks, all activities will cease. Personnel identified to staff the Emergency Operations Center (EOC) will report to the EOC located in Terminal 3, in the Las Olas corridor behind the ticket counters, between the ice cream shop and the restrooms near the F Concourse security checkpoint. TENANT COORDINATING INSTRUCTIONS The Airport tenants are responsible for the proper securing of buildings, structures, hardware, equipment and space being used by them or under their control. All preparations must be completed four hours prior to the onset of tropical storm force winds, as forecasted by the NHC and HURRTRAK. At the beginning of the hurricane season, it is requested that each tenant prepare and submit to the Aviation Department, a hurricane plan for their area of operations at the airport and the name and phone number of a responsible person to contact. The plan should be updated as necessary, as conditions or personnel change. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 17 DIRECTOR OF AVIATION AND SENIOR STAFF RESPONSIBILITIES OBJECTIVE The objective is to ensure an orderly sequence of events leading to the successful execution of the Hurricane Emergency Plan. Toward this end, Key Staff Personnel are assigned specific tasks to accomplish. Upon completion of these tasks, Key Staff and subordinate personnel will be available for other duties deemed necessary by the Aviation Department Director or his/her designee. DIRECTOR OF AVIATION/DEPUTY DIRECTOR The Director is responsible for the overall execution of the Hurricane Emergency Plan. In this capacity, the Director will coordinate the actions of other Key Staff. The Director will establish and maintain communications with the Broward County EOC and other agencies, as required. The Director has specific duties during each phase of a hurricane threat. PREPARATION Ongoing direction of overall planning efforts to ensure maximum effectiveness of the Hurricane Emergency Plan. PHASE I - HURRICANE WATCH Activate the Broward County Aviation Department Emergency Operations Center (BCAD EOC) Review Hurricane Plan with Key personnel. Maintain communications with the County Administrator, Broward County Emergency Operations Center (BCAD EOC) and other agencies, as required. Direct Key Staff to begin planning and execution of specific tasks together with normal duties. Monitor latest hurricane related information. Advisories will be faxed from the County EOC at least twice per day. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 18 PHASE II - HURRICANE WARNING Direct all key staff to accomplish specific tasks assigned. Establish communications with all necessary agencies. Monitor all emergency communications nets. Monitor latest hurricane related information. Make decision regarding Airport closures. Upon completion of preparations, meet with key staff on Recovery Plan. PHASE III - HURRICANE Maintain communications with all necessary personnel as conditions allow. Monitor latest hurricane related information and determine response time back to the Airport. PHASE IV - RECOVERY Report to the Airport Receive damage assessments from Directors of Operations and Maintenance. Direct rescue and clean-up operations. Report resumption of normal operations or availability of facilities ( , Runways, etc.) to the Broward County EOC Deactivate the BCAD EOC when authorized by the Broward County EOC. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 19 SENIOR STAFF RESPONSIBILITIES EACH DIVISION HAS PREPARED A DETAILED EMERGENCY PLAN AS IT APPLIES TO THEIR PARTICULAR AREAS OF RESPONSIBILITY. THIS IS DETAILED IN FOLLOWING SECTIONS. DIRECTOR OF ADMINISTRATION AND STRATEGIC PLANNING The Director of Administration is responsible for the Aviation Department s presence at the Broward County Emergency Operations Center (BC EOC). Aviation Department personnel play a role in the operation of Emergency Support Function (ESF -1 Transportation) at the EOC in Plantation. Agencies represented at this ESF are as follows: Aviation, Port Everglades, TSA, and Mass Transit. BCAD has personnel assigned to the ESF-1. These personnel received NIMS and WebEOC software training. Duties encompass broad decision making to support aviation operations throughout the County. In post hurricane recovery operations, every effort is made to assist in restoring the airport to full operation through coordination with FP&L, Public Works, Bell South, Purchasing, and Law Enforcement agencies. An inventory is performed as to the status of all South Florida airports and the ability to conduct relief flights. Personnel assist Port & Coast Guard personnel in damage assessments, port closures and openings, flotilla plan activation, and countywide fuel distribution and delivery schedules. Work requires resourceful, creative and quick decision making as well as long hours. Administrative tasks include updating hourly via WebEOC, the status of tasks being worked on, media coordination, and representation at executive briefings. An additional function within the County EOC is the County Call Center. During long protracted events, BCAD personnel volunteer to staff this vital function. Thousands of calls are fielded from concerned citizens looking for answers to a myriad of questions. DIRECTOR OF OPERATIONS The Director of Operations is responsible for coordination with all airport tenants and securing of the facilities on the airfield. Personnel will coordinate with other government agencies, tenants, etc. within the purview of airport operations and recovery. Additionally, the Director of Operations will act in the capacity of overall Hurricane Plan Coordinator and will oversee all the activities of the Damage Assessment Teams. All Division Directors with specific emergency responsibilities and assignments will coordinate and report their activities through the Director of Operations. The Security Director will liaise with the Director of Operations on security related issues. Additionally, the Director of Operations has available, at the BCAD EOC, HURRTRAK. This program provides up-to-the-minute statistics of a pending weather situation. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 20 DIRECTOR OF BUSINESS AND PROPERTIES MANAGEMENT The Director of Business is responsible for securing the Administration Building and the preservation of vital records contained therein. Additionally, act as the point of contact for establishing back-up office space should the current BCAD Administration complex be unsuitable for occupancy after an incident. The current plan calls for using office space located at 320 Terminal Drive on the third floor, Conference Rooms B and C. The Operations Division will utilize the BCAD EOC located in the West Terminal Conference Room in Terminal 3, as their base of operations. The Information Systems Division will ensure that sufficient communication and data links are available at each location. During the recovery phase, the Director of Business is also the divisional point person for the establishment and procurement of a food service for BCAD recovery personnel. See FLL COOP. ASSISTANT DIRECTOR OF AIRPORT DEVELOPMENT The Assistant Director of Airport Development is responsible for obtaining and reviewing hurricane plans from all contractors engaged in Aviation Department construction projects that will occur during the hurricane season. Additionally, the Director will coordinate the implementation of any contractor hurricane plan to ensure that it coincides with the overall Aviation Department preparations. DIRECTOR OF MAINTENANCE The Director of Maintenance is responsible for securing all BCAD maintenance facilities and assisting other divisions with the orderly closing down of all BCAD owned facilities. The Director of Maintenance is also responsible for ordering, receiving and storage of hurricane preparedness supplies and the expeditious re-opening and repair of BCAD facilities in the wake of the storm. Additionally, during the recovery phase, the Director of Maintenance is responsible for the overseeing of an automobile gas availability program to ensure that all BCAD recovery personnel have sufficient resources to report back to work after an incident. DIRECTOR OF FINANCE The Director of Finance is responsible for securing the Finance Section of the Administration Building and the preservation of vital records contained therein. Additional responsibilities include the accurate reporting of all FEMA reimbursement documentation. Also, act as a participating representative of BCAD at the BCEOC to direct emergency purchasing efforts. ASSISTANT TO THE DEPARTMENT DIRECTOR The Assistant to the Department Director is responsible for securing the following departments and ensuring that all storm preparations are completed in a timely manner: Administration, HR, Payroll and Executive. Additionally, the Assistant to the Department Director is responsible for preparing a complete and current BCAD employee data base. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 21 INFORMATION SYSTEMS Information Systems is responsible to ensure that BCAD and FLL can resume service as soon as possible after a disrupting event. A Business Continuity and Disaster Recovery plan has been prepared and under separate cover. All IS personnel have been trained and knowledgeable in the execution of this plan. DAMAGE ASSESSMENT DAMAGE ASSESSMENT/ RECOVERY The Directors of Operations and Maintenance will coordinate the activities of the Damage Assessment Team (DAT) and Federal Emergency Management Agency (FEMA) Coordinators. ASSESSMENT OF DAMAGES Damage Assessment Team will consist of representatives of Airport Development, Operations, Maintenance, Information Systems Divisions and TSA. The Director of Operations shall be the lead of the DAT. DAT members will visit all damaged sites to identify projects. DAT equipment will be distributed when a Hurricane is at the watch level . Pre-storm the Director of Operations will meet with all DAT members to coordinate post storm response. Post storm, DAT members will meet at the predetermined location to conduct damage assessment activities. The Airport Operations Area (AOA) will be inspected by Airside Operations personnel. It is their responsibility to ensure that all requirements of CFR Part 139 are being complied with. Mobilization of Consultants, Contractors and Staff for estimates. The FEMA Coordinators, Finance Revenue Manager and Airport Development Representatives, will be the principle contacts with the Broward County FEMA Coordinator for filing documentation to support any claims. The Aviation Department FEMA Coordinators will: Research and monitor FEMA directives for emergency status and damage reimbursement. Identify reimbursable expenses and submit in a timely manner. Notify financial contacts in each division of reporting/documenting necessary for FEMA reimbursement. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 22 CLAIM DOCUM ENTATION REQUIREM ENTS Daily Activity Reports must be completed Daily and submitted to the BCAD FEMA Coordinator weekly. Project list will be prepared by FEMA Coordinator. FEMA Project Worksheets to be submitted to BCAD FEMA Coordinator for each project with Purchase Orders, Pictures, Estimates, Quotes and/or invoices attached. FEMA Coordinator will submit required documentation to Broward County FEMA Coordinator, FEMA, Risk Management and the Insurance Company. Copies of all documents will be stored in the Airport Development Division offices. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 23 BROWARD COUNTY AVIATION DEPARTMENT DAMAGE ASSESSMENT TEAM NAME CONTACT NUMBERS NAME CONTACT NUMBERS MARC GAMBRILL (AIRPORT DEVELOPMENT) (W) 954-359-2343 (H) 954-217-0596 (Cell) 954-816-1945 MIKE NONNEMACHER (TEAM LEADER) (OPERATIONS) (W) 954-359-1213 (H) 954-476-0431 (Cell) 954-817-0241 STEVEN WIESNER (ALTERNATE AD) (W) 954-359-1026 (H) 810-923-6547 (Cell) 954-873-2408 JOHN POKRYFKE (OPS ESF-1) (W) 954-359-1214 (H) 954-691-5152 (Cell) 954-336-2734 GASSER DOUGE (ALTERNATE AD) (W) 954-359-6973 (H) 954-792-6401 (Cell) 954-817-0555 BOB PENCE (TEAM LEADER) (MAINTENANCE) (W) 954-359-1250 (H) 954-424-3645 (Cell) 954-816-5006 RICHARD WELCH (ALTERNATE AD) (W) 954-359-2317 (H) 954-741-5047 (Cell) 954-817-5916 BOB BLOCK (MAINTENANCE) (W) 954-359-1272 (H) 954-424-9434 (Cell) 954-816-9696 CARLOS HERNANDEZ (ALTERNATE AD) (W) 954-359-2255 (H) 954-478- 4327 (Cell) 954-829-0599 ROY ROWLAND (MAINTENANCE) (W) 954-359-1250 (H) 954-776-5131 (Cell) 954-410-0889 (Cell) 954-410-4107 DAN BARTHOLOMEW (ALTERNATE AD) (W) 954-359-2291 (H) 720-635-2969 (Cell) 954-336-6431 AL NUNEZ (ELECTRICAL MAINTENANCE) (W) 954-359-1266 (Cell) 954-465-7634 DARLENE COOKISH (ALTERNATE AD) (W) 954-359-6170 (H) 954-428-2833 (Cell) 954-336-2861 (Cell) 954-415-7222 GARY HOFER (MAINTENANCE) (W) 954-359-2220 (H) 954-748-5084 (Cell) 954-816-7161 CARY JOHNSON (NORTH PERRY) (W) 954-359-1016 (Cell) 954-336-3724 NINA DEMEO (NORTH PERRY) (W) 954-359-1016 (H) 561-392-3447 (Cell) 561-353-8860 (Cell) 954-815-6974 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 24 DAWN MEHLER (FEMA COORDINATOR) (BCAD RISK MANAGEMENT) (W) 954-359-6151 (Cell) 954-882-4882 (Cell) 954-609-4677 JOHN DENT (FINANCICIAL FEMA COORDINATOR) (FINANCE) (W) 954-359-6278 (Cell) 954-557-4043 (Cell) 954-987-9149 COLLEEN BROOKS (FEMA COORDINATOR BACK UP) (OPERATIONS) (W) 954-359-6473 (Cell) 954-816-7850 (Cell) 954-662-3322 DOREEN ALBERT (ESF 1) (FEMA COORDINATOR BACK UP) (AIRPORT DEVELOPMENT) (W) 954-359-6124 (H) 954-742-9920 (Cell) 954-383-6136 BOB HOWARD (INFORMATION SYSTEMS) (W) 954-359-6190 (Cell) 954-560-1350 (Cell) 954-963-1655 (Cell) 954-270-5847 Rev. 5/16/12 Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 25 MEMORANDUM- HURRICANE SEASON VOLUNTEERS HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 26 OPERATIONS DIVISION The Operations Division comprises of six (6) sections which are Airside, Airport Operations Co ntrol Center, Landside, North Perry Airport, Terminal, and Operations Administration. The Security Division is attenuate to the Operations Division and will directly liaise with Operations during the execution of this plan. Each section is represented in this manual with its own area of responsibility. This section covers the overall meeting, conference call responsibilities and BCAD Emergency Operating Center (EOC) during the event . Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of the hurricane preparation and recovery ALL OPERATIONS and SECURITY PERSONNEL ARE CONSIDERED ESSENTIAL . Additionally, the preparedness for the administrative area is detailed. MEETINGS AND CONFERENCE CALLS: When a hurricane watch or tropical storm warning is issued, the Director of Operations, at the direction from the Director of Aviation or designee, will issue an on-site meeting notice to all tenants and BCAD Division management, using the AV Business Directory and Code Red System. This meeting will review the projected path and potential impact of the storm and to discuss preliminary preparations. Upon issuance of a hurricane warning, a follow up meeting will be called on-site with all tenants and BCAD Division management to review the preparation plan, suspension of fixed wing operations, and potential airport closings. Prior to an airport closure, a follow up meeting will be called on-site to review the progress of airport preparation and the time line for the airport shut down. Additionally, at that meeting, information will be distributed on airport recovery (based on storm characteristics) and communication methods post storm. Conference calls will be established throughout the preparation phase and will be scheduled 30-45 minutes after the issuance of advisories by the National Hurricane Center and or Broward County Emergency Management Division. The Operations Division will announce the phone number and times as conditions warrant. No conference calls will be administered during the storm. A post storm call will be pre-determined and will test the communications infrastructure following the storm. Additionally, BCAD will use the Code Red system throughout to make announcements of meetings, conference calls, changes to storm dynamics or airport conditions. In the event a Hurricane poses a threat to the airport, the Director of Aviation will determine when the BCAD s EOC will be activated. This will be reported to all tenants and BCAD Division management, using the AV Business Directory and Code Red System. (See BCAD EOC Activation Procedures). Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 27 PREPARATION Prior to June 1st, review and procure essential supply items required by each section within the Division. The Operations Administrative Coordinator act as point person to ensure the completion and submission of all Damage Assessment information to the BCAD FEMA Coordinator. The required Daily Activity Reports are available on BCNet/Forms/Accounting Division and will be available at the beginning of the Hurricane season. Update and publish divisional employee contact information. PHASE I HURRICANE WATCH Attend all meetings held by the Aviation Department Review plans with all Operations personnel. Maintain normal duty schedule and begin planning execution of specific task list. Distribute departmental employee cascading notices. PHASE II HURRICANE WARNING Pack and relocate all personnel files to the BCAD AOCC. Back-up all active computer files. Activate communication plan satellite phones and direct connect phones Ensure all computers and electronic equipment is prepared and secured in accordance with IS procedures. Confirm with section Managers regarding staffing requirements during the next phase (Storm). [ , when to report to duty, etc.] Prior to the release of staff, discuss and direct all Operations personnel on storm recovery expectations and communication methods as directed by the Director of Operations. PHASE III HURRICANE Ensure staff is notified that Phase III has been implemented. Maintain contact with Operations Division management. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 28 PHASE IV RECOVERY The Director of Operations will report to the BCAD EOC immediately after the storm. Direct the recall of all Airport personnel. Assess storm damage with the Director of Maintenance and direct the clean-up efforts of assigned personnel. Activate the Damage Assessment Team In the event that the normal work area in the Administration Building is uninhabitable, the Operations Division will relocate to the EOC (See COOP) Provide assistance in the preparation of Damage Assessment Reports. Establish priorities for business resumption. Ensure personnel Daily Activity Reports are prepared on a regular basis. Confer with BCAD FEMA Coordinator to ensure appropriate information is documented. Return to normal operations. BCAD EMERGENCY OPERATIONS CENTER (EOC) ACTIVATION PROCEDURE The BCAD EOC is located in the West Terminal Conference Room located in Terminal 3 on Level 2, adjacent to F Concourse checkpoint. The Director of Operations or designee will determine when the BCAD EOC will be activated and will assume the role as Incident Commander. The Incident Commander will send a Code Red message to the EOC representatives advising of the activation and to report to the BCAD EOC The Incident Commander will advise AOCC of the activation of the BCAD EOC. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 29 BCAD EOC CONTACT NUMBERS TELEPHONE NUMBER INCIDENT COMMANDER (954) 635-3095 OPERATIONS CHIEF (954) 635-3087 LOGISTICS CHIEF (954) 635-3079 SECURITY CHIEF (954) 635-3083 FINANCE/ADMINISTRATION CHIEF (954) 635-3089 PLANNING CHIEF (954) 635-3093 PIO CHIEF (954) 635-3085 EOC LIAISON FAX LINE (954) 635-3060 (954) 635-3058 BCAD DEPUTY DIRECTOR (954) 635-3097 TENANT REP. (954) 635-3074 (954) 635-3076 NTSB-FAA (954) 635-3066 LEO (954) 635-3081 BCAD-ARFF (954) 635-3062 TSA (954) 635-3068 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 30 AIRSIDE OPERATIONS PREPARATION PHASE This stage includes year-round preparations and overall planning efforts to ensure maximum effectiveness of the Hurricane Preparedness Plan. It is the intention of the Broward County Aviation Department, Airside Operations Section to maintain an open channel of communication with all Airside tenants throughout the year to coordinate a combined effort in preparation for a hurricane. As a minimum, individual tenant contact names and numbers should be provided to BCAD Operations and updated just prior to hurricane season to facilitate smooth communication during periods of critical need. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL OPERATIONS PERSONNEL are considered Essential . Approximately, one month before the start of the annual hurricane season, an inspection of all Fixed Base Operators (FBO) and Terminal Ramp areas will be made. A detailed list of all potentially hazardous conditions is compiled which will include such things as loose debris, unsecured aircraft and equipment, and anything else that may cause injury or damage in hurricane-force winds. These lists will be attached to a standard letter briefing tenants on their responsibilities (see Attachments). Prior to the first week of the hurricane season, an Airside Operations Officer will contact each tenant to review the applicable list, discuss the tenants individual hurricane arrangements, and go over BCAD s plans as they apply to each tenant. Having re-established contact with the tenants and discussed plans with the nominated representatives, all ramp areas will be monitored at regular intervals to ensure that problem areas have been resolved. PHASE I - HURRICANE WATCH A Hurricane Watch means that hurricane conditions are a real possibility. An increased state of readiness will be assumed and plans will be reviewed and/or revised as necessary. Normal duties will continue. Hurricane-related information will be monitored closely. It will be the responsibility of the Airside Manager to ensure that the follow plan is activated: Notify all Airside Operations personnel Assign Operations Senior Agents to contact and act as liaisons for Airside tenants during all required phases. During periods of hurricane preparedness, key staff personnel will notify the BCAD Emergency Operations Center (when established), or the AOCC of their whereabouts when away from the airport. Review specific task list with assigned personnel. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 31 Monitor latest hurricane-related information. Maintain normal duty schedule. Inventory supplies needed for specific tasks (see Essential Items List). Relocate essential equipment and records to the Airport Communication Center. Activate Emergency Journal Log Book. Record # of vehicle and log mileage Contact and act as liaisons for Airside tenants during all required phases. Fuel all Operations Vehicles (See Operations Vehicle Availability List). Ensure all aircraft that will remain at FLL are tied down and secured. Personnel with emergency assignments shall be instructed to get affairs at home in order within eight (8) hours after Phase I implementation. The Operations On-Duty Supervisor, at the direction of Management, will activate the BCAD EOC when the Broward County EOC becomes active at Level 1. Make preparations to implement Phase II. The preparation of the Airfield for an impending storm is a major task. To ensure that communication with the tenants is as effective as possible, a point person from Airside Operations will be assigned for each area and will have the responsibility to act as a liaison with each organization. The point person will have the responsibility to familiarize themselves with the emergency plan, contents and contact names for each of their tenants. TENANT / LOCATION RESPONSIBILITY NOTES AERO TERM / NORTHSIDE AIR CARGO AIRFIELD VAULT ARFF ATCT BOMBARDIER / LEARJET BSO CONSTRUCTION SITES EMBRAER FEDEX FLL AIR JET CENTER / SHELTAIR JETSCAPE GSE STORAGE HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 32 MENZIES NATIONAL JETS RAMP CONTROL FACILITY SIGNATURE TERMINAL 1 TERMINAL 2 TERMINAL 3 TERMINAL 4 VICTORY PHASE II - HURRICANE WARNING The Manager, Airside Operations will ensure the following: Review Hurricane Plan with all personnel. Ensure Airside tenants are notified of Phase II implementation and request tenants begin to secure their facilities. Monitor County Emergency Communications Nets. Notify and call out staff personnel as needed. Remove all temporary and/or unsecured signs and barricades from airfield. Inspect airfield, ramp areas, and perimeter roadway periodically during the Warning to ensure these areas are secured. Inspect all vehicles and relocate non-essential vehicles to 2nd and/or 3rd level of parking garage. Exact location to be designated by Landside Operations. Complete final inspection of airfield for proper securing. Secure all Airside facilities and report completion to the AOCC or BCAD EOC (if activated). Prior to the release of staff, discuss and direct all Operations personnel on storm recovery expectations and communication methods as directed by the Director of Operations. File NOTAM s as directed. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 33 PHASE III - HURRICANE An evacuation of the Airport will be determined by the existing conditions of each storm, , storm conditions, projected strength, forward motion, and speed. Should the approach of a Hurricane be imminent, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The BCAD Emergency Operations Center (EOC) will be staffed up to the point where personnel must be released in order to commute to their destination prior to unsafe conditions. The Manager, Airside Operations will: Ensure the Airside tenants are notified that Phase III has been implemented. (Four hours prior to the onset of Tropical Storm force winds) Upon completion of essential tasks, all activity will cease. Except in extreme emergencies, no personnel will be dispatched. The Airport Operations and the AOCC will monitor for damage and the BCAD EOC will report to the County Emergency Operation Center. Assist the Director of Operations as required. Review Phase III instructions to all remaining tenants Maintain contact with all Airside tenants. Maintain contact with FAA ATCT and if an evacuation is necessary, Airside Operations will make arrangements to transport all ATCT personnel to shelters. PHASE IV - RECOVERY This phase of the operation begins with the start of the Rescue/Recovery Operations, after the ALL CLEAR and terminates with the resumption of routine duty. Recovery Operations will be conducted in accordance with the Broward County Comprehensive Emergency Operations Plan. All personnel will return for recovery operations. The Airport Emergency Operations Center (EOC) will continue to function until authorized by the County Emergency Operations Center to deactivate. The Manager, Airside Operations/Supervisor(s) will: Identify critical actions necessary to open Runway 9L 27R to a minimum of daytime VFR operations. Determine ability to meet full or partial CFR Part 139 requirements. File NOTAM s as necessary. Contact FAA with airport status using Hurricane Airport Status Report Form. Email: Phone: (404) 305-6725 Direct the recall of Airside Senior Agents as necessary. Direct the cleanup efforts of assigned personnel. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 34 Perform Airfield Inspection in accordance with the Daily Field Inspection Report. Provide technical assistance in the preparation of Damage Assessment reports. Inspect all facilities, complete Damage Assessment Reports, and submit to the Manager, Airside Operations. Inspect Fixed Base Operation facilities and cleanup efforts. Inspect Airside facilities to determine adequacy for return to normal operations. Review Phase IV instructions with all Fixed Base Operators. NOTAMS 1-877-487-6867HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 35 FAA SOUTHERN REGION REPORT Dear Part 139 Airport Operator: The FAA and other government agencies are eager to learn the status of your airport. We need this information so we can properly respond to the event. We want to know Date & Time of this information: Is your airport open or closed What is the status of air carrier operations If closed, when do you expect to reopen What is the status of power and airfield lighting After the storm passes, please let us know about any damage to the airport What is the status of Jet A and AvGas 100LL fuel in gallons and days (rough estimate is okay) What is the status of ARFF coverage Email is preferred because it gives us a hard copy of your message but we understand your email may be down. You may also leave your status on our Hurricane Airport Status Report Line by calling 404-305-6725. If you have trouble accessing the email or phone number above, please talk to a person at one of the following numbers: Linda Berkowitz - 404-831-3514 (Cell) Winsome Lenfort 404-803-3457 Jack McSwain 404-305-6718HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 36 SAMPLE LETTER TO FBOS AND GROUND HANDLERS ON BCAD LETTERHEAD AVIATION DEPARTMENT - Fort Lauderdale/Hollywood International Airport 2200 SW 45 Street, Suite 101 Dania Beach, Florida 33312 954-359-6100 June 4, 2012 Dear XXXXX XXXXX, Broward County Aviation Department (BCAD) has conducted a cursory examination of all FBO Ramp areas with a close view on items containing potentially hazardous conditions which may arise if the region was hit by a hurricane (see attached list for items in your area). BCAD is primarily concerned with three (3) things: 1. Loss of life or injury to persons, caused by flying debris. 2. Damage to property, caused by flying debris. 3. Delays to the re-opening of the airport after the hurricane has passed. Under the terms and conditions of your lease agreement, you are responsible for securing all items in your leased area, including those of your tenants. Serviceable aircraft should be flown out. Those that cannot be removed should be stored in hangars or tied down and chocked to prevent movement. All tie-down materials should be inspected for hazardous conditions. All other equipment and materials that could move in hurricane-force winds must be secured against movement, stored away out of the wind, or removed from the airport completely. Sincerely, John Pokryfke Manager, Airside Operations G: \OperationS\Hurricane Manual 2011\Letter To FBO & Ground Broward County Board of County Commissioners Sue Gunzburger Dale Holness Kristin Jacobs Chip LaMarca Ilene Lieberman Stacy Ritter John E. Rodstrom, Jr. Barbara Sharief Lois Wexler HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 37 SAMPLE LETTER TO AIRLINES AND GROUND HANDLERS ON BCAD LETTERHEAD AVIATION DEPARTMENT - Fort Lauderdale/Hollywood International Airport 100 Aviation Boulevard Fort Lauderdale, Florida 33315 954-359-6100 June 4, 2012 Dear XXXX XXXXXX, Broward County Aviation Department (BCAD) has conducted a cursory examination of all Terminal Ramp areas with a close view on items containing potentially hazardous conditions which may arise if the region was hit by a hurricane (see attached list for items in your area). BCAD is primarily concerned with three (3) things: 1. Loss of life or injury to persons, caused by flying debris. 2. Damage to property, caused by flying debris. 3. Delays to the re-opening of the airport after the hurricane has passed. Under the terms and conditions of your lease agreement you are responsible for securing all items in your leased area. If you have the availability of storage facilities where items can be locked away, you should move equipment there in a timely manner. BCAD proposes utilizing the baggage make-up areas and the concourse connectors for storage of all remaining equipment that could constitute a hazard to life and property if exposed to hurricane-force winds. Where possible, lighter equipment will be stacked inside, with the larger pieces of ground equipment forming a barrier at the entrance to these areas. Sincerely, John Pokryfke Manager, Airside Operations Broward County Board of County Commissioners Sue Gunzburger Dale Holness Kristin Jacobs Chip LaMarca Ilene Lieberman Stacy Ritter John E. Rodstrom, Jr. Barbara Sharief Lois Wexler HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT 38 AIRSIDE OPERATIONS - ESSENTIAL ITEMS CHECKLIST ITEM ON HAND ORDER AMOUNT STORAGE LOCATION RADIOS 800 MHz SPARE RADIO BATTERIES FLASHLIGHTS AND SPARE BATTERIES VEHICLE CELL PHONE CHARGER DIGITAL CAMERA(S) SPARE BATTERIES FOR CAMERA [AA] DUCT TAPE CAUTION TAPE [YELLOW] NYLON ROPE LOCKS W/KEYS [IC-22] CHAINS [3 LENGTH] FIRST AID KITS DAMAGE/LOSS REPORT FORM CLIP BOARDS RAIN COATS / SUITS RAIN BOOTS GLOVES (HEAVY) GARBAGE BAGS REFLECTIVE SAFETY VESTS COTS DISPOSAL BLANKETS X LARGE PLASTIC CONTAINERS SUN-X TOWELETTES INSECT REPELLANT LAPTOP COMPUTER + SPARE BATTERY Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 39 AIRSIDE OPERATIONS EMERGENCY USE - RADIO INVENTORY ASSET# ITEM MAKE/MODEL SERIAL # LOCATION ASSIGNED TO Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 40 AIRPORT OPERATIONS CONTROL CENTER PREPARATION PHASE The Airport Operations Control Center (AOCC) is located mid field on the second floor in the Airport Rescue Fire Fighter s (ARFF) building. This section contains the strategic plan the Communication Center will follow. It also maintains a step by step guide through each hurricane preparation phase. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of the hurricane preparation and recovery ALL OPERATIONS PERSONNEL WILL BE CONSIDERED ESSENTIAL . PHASE I - HURRICANE WATCH It will be the responsibility of the Airport Operations Duty Supervisor to ensure the Airport Operations Control Center (AOCC) Personnel have completed the following: When a Hurricane Watch has been declared, contact BCAD Maintenance to remove any cable TV/Satellite dish from the roof until after the storm passes. Maintain and log all activities in the daily log. PHASE II HURRICANE WARNING Hurricane is a probable threat to the Fort Lauderdale-Hollywood International Airport area. Positive planning actions will be started to protect personnel and equipment, and to disseminate information to all concerned at this time. If the ARRF building is evacuated, the Communication Center will relocate to the old Communication Center office located in Terminal 3 on the lower level. A Code Red will be made advising All Tenants and Emergency Personnel of the new telephone number of the AOCC:(954) 359-1358. Communication Center personnel will maintain a written daily log and ensure it is updated. In the event a Hurricane poses a threat to the airport, the Director of Aviation will determine when the BCAD EOC will be activated. (See BCAD EOC Activation Procedures) PHASE III- HURRICANE An evacuation of the Airport will be determined by the existing conditions of each storm, , storm conditions, projected strength, forward motion, and speed. Should the approach of a Hurricane be imminent, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The BCAD Emergency Operations Center (EOC) will be staffed up to the point where personnel must be released in order to commute to their destination prior to unsafe conditions. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 41 PHASE IV- RECOVERY When the All Clear has been received, return to the AOCC and establish normal operations. A Code Red will be made advising All Tenants and Emergency Personnel of the return of the AOCC. Upon return into the Communication Center transfer all written daily logs to an electronic file and ensure it is updated. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 42 LANDSIDE OPERATIONS INTRODUCTION Landside Operations shall be responsible under this plan for preparing all areas outside of the terminal facilities and AOA fence line including ground transportations areas, parking facilities, taxi hold lot, and shuttle operations. Landside Operations shall also be responsible for ground transportations resources leading up to tropical storm conditions and as soon as practical following a storm to support business continuity. ESSENTIAL ITEMS CHECKLIST ITEM ON HAND ORDER AMOUNT STORAGE LOCATION RADIOS 800 MHz SPARE RADIO BATTERIES FLASHLIGHTS AND SPARE VEHICLE CELL PHONE CHARGER DIGITAL CAMERA(S) SPARE BATTERIES FOR CAMERA DUCT TAPE CAUTION TAPE [YELLOW] NYLON ROPE LOCKS W/KEYS [IC-22] FIRST AID KITS DAMAGE/LOSS REPORT FORM RAIN COATS / SUITS RAIN BOOTS GLOVES (HEAVY) GARBAGE BAGS SUN-X TOWELETTES CLIP BOARDS COTS DISPOSAL BLANKETS INSECT REPELLANT REFLECTIVE SAFETY VESTS Water X LARGE PLASTIC CONTAINERS HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 43 PREPARATION PHASE Establish communication with shuttle contractor to review hurricane preparedness plan. Establish communication with Port Everglades Department and cruise ship companies to begin dialog of delivery, transportation, and placement plan for passengers. Conduct inspection of all Landside facilities and complete inspection reports detailing discrepancies. Reports should include inspections of curbs, signage, roadways, garages, etc. PHASE I - HURRICANE WATCH A Hurricane Watch means that hurricane conditions are a real possibility. An increased state of readiness will be assumed and plans will be reviewed and revised as necessary. Normal duties will continue. Hurricane-related information will be monitored closely. It will be the responsibility of the Landside Manager to activate the plan and complete the following: Continue normal traffic and parking operations. Establish and maintain communications with Landside/Broward County Aviation Department (BCAD) as to inform of facility status and staffing levels. Provide any update/changes of contact personnel and telephone numbers to be used throughout the hurricane. Monitor latest hurricane-related information. Fuel vehicles to capacity. Activate Emergency Journal Log Book. Inspect facilities and implement Phase I preparations in accordance with your area of responsibility. Establish contact and alert all Landside tenants to implement Phase I. Continue discussions with cruise ship personnel and bus operators regarding passenger impact. Make preparations to implement Phase II. Notify all essential personnel of sections hurricane plans. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL OPERATIONS PERSONNEL WILL BE CONSIDERED ESSENTIAL . HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 44 Attend all Airport update meetings. Parking operator commences plans to protect sufficient parking spaces on Level 1 of the Hibiscus garage to shelter pre-coordinated Coast Guard and Broward Sheriff s Office (BSO) equipment. Monitor traffic plans within Levels 4 & 5 in preparation of storing pre-determined emergency equipment. Advise shuttle operator to implement beginning preparedness phase of their hurricane plan. See Limousines of South Florida Hurricane plan and procedures in their section of the manual. PHASE II - HURRICANE WARNING Review Hurricane Plan with all personnel. Notify Landside tenants to implement Phase II. Review checklist with all contractors. Relocate predetermined emergency equipment to levels 4 and 5 in the Hibiscus Garage and evaluate need for additional spaces. Secure all important files and relocate Landside Operations to the AOCC. Maintain contact with Landside tenants, contractors, and cruise ship and bus operators. Inspect all Landside facilities and notify Project Managers to ensure emphasis is placed on safety and security within their construction areas. Contact Maintenance to remove/relocate: Variable Message Signs. Port-A-Potty/s at Cruise Bus Holding Area and Remote Parking Facilities. Taxi/Limo/Valet curbside dispatch counters and wind-master signs. NOTE: If there are any stranded passengers or persons attempting to use the airport as a shelter, they must be bussed out of the airport to the nearest available shelter during this phase of preparation. To coordinate bus transportation contact Broward County Mass Transit Emergency Operations Center, at 954-966-7725. PHASE III - HURRICANE An evacuation of the Airport will be determined by the existing conditions of each storm, , storm conditions, projected strength, forward motion, and speed. Should the approach of a Hurricane be imminent, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The BCAD HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 45 Emergency Operations Center (EOC) will be staffed up to the point where personnel must be released in order to commute to their destination prior to unsafe conditions. Upon completion of essential tasks, all activity will cease. BCAD facilities may be opened as emergency shelters. Maintain communications with BCAD EOC and provide updates as necessary. Notify all BCAD Operations Landside staff to contact supervisor and notify of status after storm has subsided. Keep Airport Radio Station updated. Update employee parking location information. Assist the Director of Operations as required. PHASE IV RECOVERY This phase of the operation starts rescue/recovery operations after the "all clear" and terminates with the resumption of routine duties. Emphasis will be on return to normal airport operations. The AOCC will continue to function until authorized to deactivate. It is important that Phase IV be implemented regardless of progression of operations beyond Phase I; , should impending storm conditions change and no longer be a threat, recovery operations are still essential to return to normal operation. Establish contact with all tenants to determine extent of damage and estimated time required to be operational. Assist BSO and limit access to unsafe areas. Inspect all facilities, complete damage assessment, and report conditions to BCAD EOC. Implement notification list of all key personnel and advise of recovery operations. Keep records of staff (individual and daily) hours and specific duties. Commence clean-up activities. Formulate list of damaged Landside equipment, property, and areas. Cross reference with Landside Operations equipment list. See list of Landside Operations equipment on second page of this chapter. Continue to update BCAD EOC as clean-up activities progress. Resume normal Operations. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 46 LETTER TO TENANTS FROM LANDSIDE MANAGER AVIATION DEPARTMENT - Fort Lauderdale/Hollywood International Airport 2200 SW 45 Street, Suite 101 Dania Beach, Florida 33312 954-359-6100 June 4, 2012 Dear________________________ Broward County Aviation Department (BCAD) has conducted a cursory examination of all Landside areas with a close view on items containing potentially hazardous conditions which may arise if the region was hit by a hurricane (see attached list for items in your area). BCAD is primarily concerned with three (3) things: 1. Loss of life or injury to persons, caused by flying debris. 2. Damage to property, caused by flying debris. 3. Delays to the re-opening of the airport after the hurricane has passed. Under the terms and conditions of your lease agreement, you are responsible for securing all items in your leased area, including those of your tenants. All equipment and materials that could move in hurricane-force winds must be secured against movement, stored away out of the wind, or removed from the airport completely. Karolynn Willman-Bezanis, Contracts/Grants Administrator III, Landside Operations will plan and co-ordinate storm preparedness for BCAD. In order to ensure that your best interests are served, please nominate one of your staff to liaise with Ms. Willman and to supervise a team of your own people to handle the collection and storage of equipment and materials. Please provide the names of your nominee to BCAD by June 8, 2012, so that preliminary discussions can take place. Should you require any further information, please contact me at 954-359-1278 or Karolynn Willman-Bezanis, Landside Operations at 954-359-2318, or e-mail: Sincerely, John O Hara Manager, Landside Operations Broward County Board of County Commissioners Sue Gunzburger Dale Holness Kristin Jacobs Chip LaMarca Ilene Lieberman Stacy Ritter John E. Rodstrom, Jr. Barbara Sharief Lois Wexler HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 47 LANDSIDE TENANTS PHASE I - HURRICANE WATCH PUBLIC PARKING FACILITY Inspect all parking lots and garages for potential hazards, and loose or unsecured objects, , debris, tree limbs, palm fronds, signs, etc. Ensure all storm drains are open and free-flowing. Review BCAD Landside and Parking operator Hurricane Plans with staff. Ensure staff is aware airport ceases operation once winds reach maximum speed. See USA Parking Hurricane Plan. Check all emergency supplies and equipment. Open constant communications with Operations Personnel. Fuel all vehicles to capacity. Facility will remain fully operational during this phase. Prepare to implement Phase II should conditions worsen. Distribute Garage Parking Plan to tenants that identify designated parking areas. The USA Parking Hurricane Plan will include areas to park and located start up vehicles (Airline and Ground Handlers Tugs, Taxis, Tri-County Limousines, and BSO Boats, Miami and Fort Lauderdale Coast Guard Boats). PASSENGER SHUTTLES / TRAM Fuel all vehicles to capacity. All equipment NOT IN USE will be relocated to level 3 of the Palm Garage. Operations will remain fully functional during this phase. Distribute Garage Parking Plan that identifies designated parking areas. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 48 RENTAL CAR AGENCIES Establish communications with BCAD Operations Personnel to monitor storm conditions. Check all emergency equipment and supplies. Inspect designated areas within the RCC facility for potential hazards, , traffic cones, signage, trash receptacles, etc. Fuel all essential vehicles to capacity. Ensure all storm drains are clear and free-flowing. Review hurricane plans with staff. Prepare to implement Phase II should conditions worsen. Service will remain fully operational during Phase I. TAXICABS & SHARED-RIDE LIMOUSINES Monitor storm conditions through communication with BCAD Operations Personnel. Service will remain fully operational during Phase I. Establish contact and plan to re-establish service to capacity. PHASE II - HURRICANE WARNING PUBLIC PARKING FACILITY Constant communication with BCAD Operations Personnel for storm updates. All barricades, traffic cones and temporary signage, etc., will be removed and stored in garage warehouse. Toll booths not in use will be closed and sealed. Perform back-up of Parking operator s computers and License Plate Inventory. Coordinate with the BCAD Information Systems. All windows will be taped or boarded. All electronic equipment ( , fee computers, inventory/polling computers, etc.), HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 49 will be covered or removed/ coordinate with Florida Turnpike Enterprise. Supplies and equipment are to be stored at least three (3) feet above ground. All spare ticket rolls stored at each pitter are to be removed and secured in the warehouse. All spitters will be secured in accordance with Manufacturers guidelines. Remove all gate arms. Prior to removal, conduct detailed vehicle count. Relocate all parking operator s vehicles to the Hibiscus Garage in accordance with the Garage Parking plan. Release all non-essential personnel. Cease operations. PASSENGER SHUTTLES/ TRAM CONTINUE OPERATIONS UNTIL: Airport ceases operations. Upon the suspension of operations, all trams and coaches are to be relocated to the garage in accordance with the Garage Parking plan. *NOTE: THIS SHUTTLE CONTRACTOR SENIOR SUPERVISOR WILL HAVE ALL VEHICLES KEYS AND WILL BE AVAILABLE TO ASSIST AS REQUIRED DURING PHASES III AND IV. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 50 2012 Hurricane Plan USA Parking Associates III HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 51 2011 HURRICANE PLAN USA Parking Associates III USA Parking Associates III - 2011 Hurricane Plan Company Emergency Coordinator: Javier Alonso, General Manager Phone: (954) 359-0200 Cell #: (786) 351-6052 Ft. Lauderdale/Hollywood International Airport Alternate Company Emergency Coordinators: Mike Cregan - Phone: (305) 496-5498 Michael Sears - Phone: (954) 805-0148 PURPOSE Hurricanes approaching the Airport parking locations pose a very dynamic situation that requires a variety of responses and decisions. First and foremost is the safety of all personnel and equipment. USA Parking Associates III will work hand-in-hand with the Broward County Aviation Department (BCAD) to insure that all parking operations work smoothly until such time that an evacuation is necessary. The hurricane plan outlines organizational and departmental plans that are implemented in the event that a hurricane threatens our area. The plan outlines the actions to be taken prior to, during and after an actual hurricane. The object of the plan is to establish procedures to minimize storm related issues and center on the protection of the lives of personnel. This plan identifies those individuals responsible for fulfilling actions listed in this plan, and the proper and primary consideration to those actions necessary to protect the operations property. This Hurricane Plan will be activated by the Company Emergency Coordinator (CEC) upon noticeable threat of an impending hurricane on the FLL HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 52 locality or surrounding areas. It will be used as a decision making tool and a guide for information collection and dissemination during a hurricane emergency. All departments and offices will contribute to the hurricane emergency response and will assist each other, as well as BCAD, in creating a seamless preparatory period and response to a hurricane under the authority of the CEC. Storm Surges Strong winds associated with hurricanes create a dome of water often 50 miles across where the eye of the hurricane makes landfall. Damage will occur because of the direction, strength, and if it is normal, high or low tide. The hammering waves of a storm surge are the blame for 9 out of 10 hurricane fatalities. Pre Storm Period The period of time extending from notification of a storm until tropical storm winds begin. During Storm Period The period of time from tropical storm winds, just before landfall, until an all clear has been issued by The National Hurricane Center Administration. Post Storm Period The period of time that begins when The National Hurricane Center Administration issues an all clear. Essential Personnel Every USA Parking Associates III employee, including all leadership and contracted business partners, will be considered essential personnel. Essential personnel will be divided into Pre Strom Activation Teams and Post Storm Recovery Teams. Activation Team The team of essential personnel that will be assigned to work throughout the pre storm period. Recovery Team The team of essential personnel that will be assigned to work throughout the post storm period. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 53 Pre Storm Period Hurricane Watch This is the period of time that beginning preparations for the hurricane is done. The period is 1 to 3 days before tropical storm force winds start. The head of each division will be responsible for their employees to help in the preparation of the operation property for the hurricane. Each department will have tasks to complete so that the safe operation as well as the evacuation can occur without negative incident. The basic tasks for bunkering down the operation property will be broken down into three areas. The three areas are: A. Office Area B. Garage Area C. Remote Area Within the last 24 hours before a storm approaches, the Transportation Security Administration (TSA) will notify BCAD that all flight operations have been suspended. The department heads for each area will meet to get updated and current information. The Hurricane Plan will be reviewed for compliance of company policy. Review of vender contracts, agreements, and emergency contact numbers will be done by the Company Emergency Coordinating Team. At this time the employees will be informed on the current conditions of the storm. Telephone numbers, cell phone numbers, and emergency notification numbers to department heads and Human Resources. The following divisions will be established by the team and a team leader will be designated: 1. Operation Managers 2. Valet Managers 3. Controller 4. Lead Auditor 5. Office Clerk Operation Managers Javier Alonso, Mike Cregan, Maria Mejias, Richard Brazier, Kevin Idalbert, John Monestime, Operation Supervisors Begin cleaning the supervisor s office, lifting all boxes and electronic equipment. Coordinate with all departments about progress of preparedness. Getting all of the electronic equipment ready to be shut down and protected with plastic coverings. Cashiers Clean booths of all clutter and trash. Get all paperwork and folders into plastic bags. Request big garbage bags so that the computer and printer can be covered. Maintenance Supervisors 3 to 5 days prior to the arrival of the hurricane all gasoline operated vehicle will have their gas tanks filled. Only essential vehicles will HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 54 be driven from now on (Attachment A). All equipment is in a minimum use posture. All barricades and traffic cones will be collected. All portable signage (Attachment B) should be retrieved and stored in the storage container (Attachment C). Any other equipment that is susceptible to wind damage or being blown away by wind should be retrieved and stored. The bottom floor of Hibiscus Garage will begin to be cleared as much as possible for the storage of the United States Coast Guard and Broward Sheriff s Office boats and equipment. BCAD will notify the parking operator of any special requirements or requests. Hibiscus Level 2 will be used for storing any Valet vehicles from the old Toll Plaza and for any Airfield equipment that needs to be stored. USA Parking Will assist in preparing the area between the Hibiscus Garage and the Cypress Garage for the United States Coast Guard and Broward Sheriff s Office boats and equipment should they not fit on level 1. Charging of all golf carts will begin and only necessary carts will be used. LPI Supervisor Backup of the LPI files should be done. Get plastic bags to place units and handhelds into ready. Look for any hazards that may occur due to the storm. Report any issues. Remote Supervisors - 3 to 5 days prior to the arrival of the hurricane all gasoline operated vehicle will have their gas tanks filled. Only essential vehicles will be driven from now on. (Attachment A) All equipment is in a minimum use posture. All barricades and traffic cones will be collected. All portable signage (Attachment B) should be retrieved and stored in the storage container. (Attachment C) Any other equipment that is susceptible to wind damage or being blown away by wind should be retrieved and stored. BCAD will notify the parking operator of any special requirements or requests. Valet Managers Jorge Rodriguez, Cesar Leon, Valet Supervisors Each supervisor should begin to get their area or stand ready for the stand by mode. Take an inventory of all vehicles in their care. Separate keys for the customers who will be returning soon. Begin making a backup to the CVPS system. Ramp Supervisors Clear area of debris and begin to get the vehicles that will be moved to another location ready for transport. Will lead the escort of vehicles while they are being moved. Runners Assist with the moving of vehicles under the direction of their supervisor. Cashiers Prepare work area for the possible shut down. Any debris should be cleaned and all notices, memos, etc. should be collected and placed in a folder. Ask for plastic bags to cover the computer equipment. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 55 Controller Carlos Soto Begins to collect the paper (historical financial) reports for safe keeping by making sure all reports are not on the floor and are covered with water proof bagging Begins to collect data in the computer and save as a backup to the financial records. Reports will include self parking, valet, and employee decal information, including the auditing reports All reports will be backed up on the system and on disc. The system will be verified that it is being backed up by CTR. Backup done on disc will be stored in a locked safe in the auditing room. Audit Manager Imi Ahmad Begins to collect the paper (historical auditing) reports for safe keeping by making sure all reports are not on the floor and are covered with water proof bagging. Begins to collect data in the computer and save as a backup to the auditing records. Reports will include self parking, valet, and employee decal information. All reports will be backed up on the system and on disc. The system will be verified that it is being backed up by CTR. Backup done on disc will be stored in a locked safe in the auditing room. Have the audit staff begin getting the audit room ready for storing of paper records and monies. Get the audit room ready for shut down by getting plastic bags to cover all electrical equipment. The audit room will operate as usual until evacuation. Office HR/Payroll Clerk Vakeasha Knowles Begins to protect the corporate paper records by covering all records with plastic bagging. All supplies that the office may use needs to be wrapped in plastic. Begins to collect data in the computer and save as a backup to the corporate records. Data will include self parking, valet, and employee decal information. All vender, partners, and emergency contact telephone numbers should be updated. All reports will be backed up on the system and on disc. The system will be verified that it is being backed up by corporate payroll division. Backup done on disc will be stored in a locked safe in the auditing room. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 56 Begin coordinating with each department head on the progress of getting the office ready for shut down. Makes sure all office equipment is secured and protected in the entire office building. Pre Storm Period Hurricane Warning This is the period of time that ending preparations for the hurricane is done. The period is 1 day before tropical storm force winds start. The head of each division will be responsible for their employees to help in the preparation of the operation property for the hurricane. Operation Managers Javier Alonso, Mike Cregan, Maria Mejias, Richard Brazier, Kevin Idalbert, John Monestime, Operation Supervisors Finish cleaning the supervisor s office, lifting all boxes and electronic equipment. Coordinate with all departments about progress of preparedness. Getting all of the electronic equipment shut down and protected with plastic coverings. Count and log all monies in the supervisors safe. Turn all money and logs to the audit room. Collect and store all radios, wrap in plastic bags and lift off of the floor level. Cashiers Clean booths of all clutter and trash. Get all paperwork and folders into plastic bags. Put garbage bags on the computer equipment so that the computer and printer are covered. Maintenance Supervisors 1 day prior to the arrival of the hurricane all gasoline operated vehicle will have their gas tanks filled. Only essential vehicles will be driven from now on. (Attachment A) All equipment is in a minimum use posture. All final barricades and traffic cones will be collected. All final portable signage (Attachment B) should be retrieved and stored in the storage container. (Attachment C) Any other equipment that is susceptible to wind damage or being blown away by wind should be retrieved and stored. BCAD will notify the parking operator of any special requirements or requests. Charging of all golf carts will cease and only necessary carts will be used. All tickets will be taken out of the ticket dispensers and put into the warehouse with the rest of the inventory. LPI Supervisor Backup of the LPI files should be complete. Place units and handhelds into plastic bags and lift up off of the floor level. Look for any hazards that may occur due to the storm. Report any issues. Remote Supervisors - 1 day prior to the arrival of the hurricane all gasoline operated vehicle will have their gas tanks filled. Only essential vehicles will be driven from now on. (Attachment A) All equipment is in a minimum use posture. All final barricades and traffic cones will be collected. All final portable HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 57 signage (Attachment B) should be retrieved and stored in the storage container. (Attachment C) Any other equipment that is susceptible to wind damage or being blown away by wind should be retrieved and stored. BCAD will notify the parking operator of any special requirements or requests. Make sure all remote booths are secured and locked if possible. Valet Managers Jorge Rodriguez, Cesar Leon, Valet Supervisors Each supervisor should complete their area or stand ready for the shut down mode. Take an inventory of all vehicles in their care. Separate keys for the customers who will be returning first after the storm. Complete a backup to the CVPS system. Ramp Supervisors Clear area of debris and get the vehicles that will be moved to another location moved. Will lead the escort of vehicles while they are being moved. Runners Assist with the moving of vehicles under the direction of their supervisor. Cashiers Complete work area for the shut down. Any debris should be cleaned and all notices, memos, etc. should be collected and placed in a folder. Use plastic bags to cover the computer equipment in the booth. Controller Carlos Soto Completes the collection of the paper (historical financial) reports for safe keeping by making sure all reports are not on the floor and are covered with water proof bagging. Completes the collection of data in the computer and saves as a backup to the financial records. Reports will include self parking, valet, and employee decal information, including the auditing reports. All reports will be backed up on the system and on disc. Complete the backup of records on the computer and backup on disc. The system will be verified that it is being backed up by CTR. Backup done on disc will be stored in a locked safe in the auditing room. Audit Manager Imi Ahmad Completes the collection of the paper (historical auditing) reports for safe keeping by making sure all reports are not on the floor and are covered with water proof bagging. Completes the collection of data in the computer and saves as a backup to the auditing records. Reports will include self parking, valet, and employee decal information. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 58 All reports will be backed up on the system and on disc. Complete the backup of records on the computer and backup on disc. The system will be verified that it is being backed up by CTR. Backup done on disc will be stored in a locked safe in the auditing room. Have the audit staff complete getting the audit room ready for storing of paper records and monies. Get the audit room ready for shut down by getting plastic bags to cover all electrical equipment. The audit room is in shut down mode. Collect monies and paperwork from the employee decal, self parking, and valet and logs and put into the money safe. All monies including self parking, valet, employee decal, supervisors safe, and company petty cash will be counted separately and logged separately. All monies will be locked in the money safe in the auditing room. A copy of all recordings will go to the Controller, Operations Manager, and the General Manager. All computer and floppy records will be stored in the manager s safe in the auditing room. Office HR/Payroll Clerk Vakeasha Knowles Completes protecting the corporate paper records by covering all records with plastic bagging. All supplies that the office may use needs to be wrapped in plastic. Completes collecting data in the computer and save as a backup to the corporate records. Data will include self parking, valet, and employee decal information. All vender, partners, and emergency contact telephone numbers should be updated and a list left in the manager s safe. All reports will be backed up on the system and on disc. Completion of the computer backup and the disc backup. The system will be verified that it is being backed up by corporate payroll division. Backup done on disc will be stored in a locked safe in the auditing room. Complete coordinating with each department head on the progress of getting the office ready for shut down. Makes sure all office equipment is secured and protected in the entire office building. Secure the copy machine, fax machine, phones, etc. and make sure they are properly wrapped in plastic. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 59 Company Emergency Coordination Team Javier Alonso, Mike Cregan, Jorge Rodriguez, Carlos Soto Ensure all procedures have been met and coordination of all actions by USA Parking Associates III employees. Have a memo that each employee will receive with emergency information and telephone numbers listed to contact after the hurricane. Will continue to monitor the storm situation and attend update meetings held by BCAD. The team will ensure that all personnel have left the property. All safes, doors, cabinets, lights, and electronics are secured properly. Make sure all equipment in the booths is properly bagged with plastic. All doors will be closed and locked if possible. ONLY The General Manager and Assistant General Manager will have a key to the door of the office. Take a drill to undo the bolts to the shutters when employees return. Lock the office door, call the corporate office to notify upper management that everyone has vacated the property and exit the property. Employee Responsibility Everyone shall help in securing the operation property in preparation of an impending storm. Each employee is responsible for notifying their supervisor of their plans before the storm and for contacting their supervisor as soon as possible following a hurricane. Employees who are required to report for duty will not be allowed to bring family members to be housed at the office. Employees must have an evacuation plan in place for family members. If any employee requesting personal leave post storm will be reviewed on an individual basis and granted not more than 30 days at a time. Refer to the Human Resources Personal Leave Policy for detail During Storm Period Hurricane The period of time from tropical storm winds, just before landfall, until an all clear has been issued by the National Hurricane Center Administration. During this period of time the parking operation has been suspended and each person has been evacuated. The parking office is in a dormant state and shutters completely barricade the office walls. Once the National Hurricane Center has issued an all clear, TSA will announce when the airport will resume operations and flights. As soon as essential personnel are allowed onto Airport property the Recovery Team will begin to return to the operation property. Post Storm Period All Clear The period of time that begins when the National Hurricane Center issues an all clear. Once the National Hurricane Center has issued an all clear, BCAD will announce when the airport will HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 60 resume operations and flights. As soon as essential personnel are allowed onto Airport property the Recovery Team will begin to return to the operation property. The first employees to return to the property open the office and get the Parking Emergency Journal Log and pen and begin walking around the property to observe damages and dangers. Record everything seen no matter how insignificant it may seem. Once an initial inspection of the local areas is done for safety one can begin to unpack the office and parking lots. The Recovery Team will assign employees tasks to complete before the open of business. As soon as possible a supervisor will begin to contact the entire roster of employees. Recommended supplies for recovery period Batteries Mops Buckets Hammers Brooms Gasoline Oil Gloves Hand Tools Axes Respirators Toolbox Ladders Flashlights First Aid Kits Rakes Shovels Chemical Spill Kit Bleach Operation Managers Javier Alonso, Mike Cregan, Maria Mejias, Richard Brazier, Kevin Idalbert, John Monestime, Operation Supervisors Unpack the supervisor s office, lifting all boxes and electronic equipment. Get all of the electronic equipment turned on. Count and log all monies to put in the supervisors safe. Unwrap all radios, and equipment. Cashiers Clean booths of all clutter and trash. Get all paperwork and folders out of the plastic bags. Take garbage bags off of the computer so that the computer and printer are uncovered. Maintenance Supervisors Begin cleaning the garage and remote areas of parking. Unpack all signage, cones, and barricades from the storage container. Gear up for the start of business. Assist BCAD in getting the facility ready for the open of business. LPI Supervisor Backup of the LPI files should be complete. Take units and handhelds out of the plastic bags and lift up off of the floor level. Look for any damaged vehicles, buildings, and garages that may have occurred due to the storm. Report any issues. Remote Supervisors - Unpack all signage, cones, and barricades from the storage container. Gear up for the start of business. Assist BCAD in getting the facility ready for the open of business. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 61 Valet Managers Jorge Rodriguez, Cesar Leon Valet Supervisors Each supervisor should complete their tasks to open up for business mode. Take an inventory of all vehicles in their care. Separate keys for the customers who will be returning first after the storm. Open up the CVPS system. Ramp Supervisors Clear area of debris and get the vehicles that will be moved to another location or moved back to a location moved. Will lead the escort of vehicles while they are being moved. Runners Assist with the moving of vehicles under the direction of their supervisor. Cashiers Complete work area to open up for business. Any debris should be cleaned and all notices, memos, etc. should be taken out of their folders and reposted. Take the plastic bags off of the computer equipment in the booth. Controller Carlos Soto Unpacks the collection of the paper (historical financial) reports for safe keeping by making sure all reports are present and accounted for. Get all backup information from the manager s safe. Audit Manager Imi Ahmad Unpacks the collection of the paper (historical auditing) reports for safe keeping by making sure all reports are present and accounted for. Get all backup information from the manager s safe. Office HR/Payroll Clerk Vakeasha Knowles Unpacks the corporate paper records by uncovering all records with plastic bags. All supplies that the office may use must be unwrapped. Get all backup information from the manager s safe. Get all office equipment unpacked and plugged in so that the office can be operational as soon as possible. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 62 Activation Team Management Javier Alonso 786-351-6052 Mike Cregan 305-496-5498 Maria Mejias 954-226-2074 Richard Brazier 954-560-8268 Kevin Idalbert 954-296-0391 John Monestime 786-663-5840 Jorge Rodriguez 954-822-0842 Cesar Leon 305-608-0221 Carlos Soto 954-895-9212 Supervisors Annie Smith 954-588-5722 Xernora Thomas 954-621-6012 Javier Hernandez 305-244-1408 Pernella Grant 954-649-5914 Rico Geneus 954-696-0622 Beverly Doyle Cecelia Norwood 954-534-0962 Connie Jackson 786-317-0993 Sherry Beasley 754-246-7352 954-922-0480 Shamika Lucas - Carl Youngblood 786-566-0667 Rodolph Fontaine 954-394-4821 Antonio Ramos - Cassany Laflotte 954-815-8477 Marcel Anyagaligbo 754-244-6663 Lucas Samuel 786-357-2063 Employees Abdul Beloch 788-423-4408 Marie Hillaire 786-358-0698 Charlotte Holder 954-709-5941 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 63 Recovery Team Management Javier Alonso 786-351-6052 Mike Cregan 305-496-5498 Maria Mejias 954-226-2074 Richard Brazier 954-560-8268 Kevin Idalbert 954-296-0391 John Monestime 786-663-5840 Jorge Rodriguez 954-822-0842 Cesar Leon 305-608-0221 Carlos Soto 954-895-9212 Supervisors Cecelia Norwood 954-922-0417 Lucas Samuel 786-357-2063 Annie Smith 954-588-9984 Carl Youngblood 954-832-9450 954-519-0164 Employees Magdeline Joseph 954-587-8719 Maria Leon 954-523-7882 Bertha Lorme 305-944-2907 786-897-6672 Antonio Ramos 954-382-2871 954-665-5804 Jean Zammy 786-285-2225 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 64 Attachment A HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 65 Attachment B HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 66 Attachment C HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 67 Hurricanes approaching the Ft. Lauderdale Hollywood International Airport pose a very dynamic situation that requires a variety of responses and decisions. First and foremost is the safety of all personnel and equipment. The parking operator will have to comply with two separate procedures. The first being the parking operator s own internal procedure and the other is BCAD s Hurricane procedure. INTERNAL HURRICANE PROCEDURE Upon alert by the National Hurricane Center and BCAD that a Hurricane is approaching, the parking operator will initiate inventory of all required supplies. These supplies include but are not limited to: a. Flashlights b. Batteries c. First Aid Supplies d. Tools to remove Gate Arms e. Plastic bags to cover all computer/electronic equipment f. Permanent markers to mark gate arms with their corresponding gate numbers g. Duct tape A memorandum to all employees (See exhibit FF) will be distributed. This memorandum will inform employees of their responsibilities to their families and to the parking operator. At 3 to 5 days prior to arrival of the Hurricane, the parking operator will ensure that all gas-operated equipment is filled with fuel and that all fuel cans are filled. From this point until the passing of the Hurricane or if the Hurricane veers off of course, all equipment will be in a minimum use posture. All unnecessary equipment will be parked on the 2nd floor of the Hibiscus Garage. All barricades and traffic cones will be retrieved from all locations and stored in the warehouse. At the 3-day mark, all Windmaster signs should be retrieved from all locations and stored in the warehouse. Any other equipment that is susceptible to wind damage or being blown away by wind should also be retrieved and placed in the warehouse. BCAD will notify the parking operator of any special requirements such as the Coast Guard storing for safe keeping their smaller boats in the garage. The parking operator will then block off the required space for those boats. At 1 to 3 days prior to the arrival of a Hurricane, charging of utility/golf carts will be initiated and not be used again, except for one, until after the threat is gone. The one remaining utility/golf cart will be utilized for the purpose of preparing for the Hurricane and customer service issues. When all utility/golf carts are fully charged they will be parked on the 2nd floor of the Hibiscus Garage. All chargers will be placed in the warehouse off of the floor. Sometime within the last 24 hours that a Hurricane approaches, the Federal Aviation Administration will notify BCAD that all flight operations will discontinue. BCAD will in turn notify the parking operator to discontinue operations. At that time the parking operator will: a. Release all nonessential personnel b. Remove all gate arms and place them in the hallway of the parking office c. Remove all tickets from spitters and place them in the warehouse HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 68 d. Secure computers, copier and fax machine, phones and radios by placing them in plastic bags and off of the floor e. Park utility/golf carts and trucks on the 2nd floor of the Hibiscus Garage f. Radios will be placed in chargers, the chargers placed on an elevated desk or cabinet, and left to charge g. LPI handheld units and charging units will be bagged and placed in a raised location BCAD maintenance will install all Hurricane shutters. BCAD or CTR will be responsible for moving, backing up, and securing the PARCS computer system. Level 1 Hibiscus will be cleared of Valet vehicles and barricaded off for public parking days prior to the hurricane to make space for BSO vehicles, boats, trailers. Level 2 Hibiscus will be available for all Air field equipment that needs to be secured. Loading into the Hibiscus Level 1 & 2 will take place in the Southeast corner of the Hibiscus garage. Air field equipment will be escorted to the scissor ramp leading up to level 2 and loaded in from that point. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 69 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 70 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 71 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 72 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 73 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 74 SP PLUS CURBSIDE MANAGEMENT JOINT VENTURE 2012 Hurricane Plan Fort Lauderdale-Hollywood International Airport CONTACT INFORMATION Telephone Numbers SP Plus General Office (24/7 after business hours, forwarded to Supervisor on Duty) Project Manager Horace McCarter (cell) Asst. Manager Ben Luma (cell) Shift Supervisor on Duty (cell) Vice President Dan Murray (cell) NAPM President Judith Silvera (cell) BCAD Communication Center BCAD Manager BCAD Supervisor Email Addresses Horace McCarter Ben Luma Dan Murray Judith Silvera (NAPM) Address 1425 Merle Fogg Road Dania Beach, Florida 33004-7700 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 75 HURRICANE PREPARATION (projected within 24 hours) Maintain constant communications with BCAD o SP Plus senior manager will participate on all BCAD scheduled hurricane conference calls Prepare/secure Office, Holding Lot and Terminal Dispatch areas: o Coordinate with BCAD, which will coordinate and implement: Securing of Holding Lot equipment Ticket spitter Card reader Removal of Holding Lot gate arms Notify BCAD Duty Supervisor who will in turn notify AOCC who in turn will notify Airport Maintenance to remove Removal/securing of trash cans Securing of Terminals podiums o Secure Holding Lot and Terminals cones, stanchions and free standing signs (including wind masters) o Secure Holding Lot tables by flipping upside down and, to the extent possible, securing them together or to a fixed object o Store in Holding Lot restroom facility, Terminal 3 break room, Merle Fogg Road facility all loose tools, supplies and other items normally stored outdoors o Tape windows o Relocate remaining files, etc. to most secure areas in office Prepare for safe storage at Terminal 3 break room and/or B&L s facility at 221 West Oakland Park Boulevard, Fort Lauderdale, office computers, printers, copiers, files and other documents o B&L facility is secure, has back-up generators, etc. Prepare equipment and supplies which are not to be relocated o Equipment and files off floor (to extent possible) o Secure cabinets o Tape, plastic wrap as necessary Back-up all hard drives Emergency supplies in place (flashlights, foul weather gear, spare bulbs, paper products, etc) Update/confirm employees call list for return to work. Issue list to all Managers, Supervisors and B&L Notify all employees of tentative/estimated FLL closure time (per BCAD) o On duty employees o All scheduled employees Advise Taxicab Dispatch companies of tentative/estimated FLL closure time Retain essential staff and release other employees HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 76 HURRICANE PREPARATION (projected within 12 hours) Maintain constant communications with/secure updates from BCAD Move all requisite equipment, files, etc. to Terminal 3 break room and/or B&L Oakland Boulevard facility HURRICANE APPROACH Consult with BCAD Coordinate shut-down of operations o Notify all Taxicab Dispatch companies of closure and ask that they direct all taxicabs to exit Holding Lot o Notify all Holding Lot Dispatcher to direct all taxicabs in Holding Lot to exit, disconnect all electrical connections, lock restroom facility o Notify all Terminal Dispatchers to load any remaining taxicab passengers asap o Remove tickets from spitter and store in secure area (Terminal 3 break room) o Release all non-essential personnel and direct them to leave FLL asap o Move all service vehicles to FLL garage parking per BCAD o Secure office facility POST-HURRICANE RESUMPTION OF SERVICE Coordinate with BCAD re: return to service timing Notify employees per call list and shift schedules Coordinate with BCAD re: return/set-up of equipment, reestablishment of equipment operations (ticket spitter and card reader) Notify Taxicab Dispatch companies to resume operations Return from B&L and set-up of equipment, files, etc. Advise BCAD of damage; document same HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 77 NORTH PERRY AIRPORT PREPARATORY PHASE This stage includes year-round preparation and overall planning efforts to ensure maximum effectiveness of the Hurricane Preparedness Plan. As a minimum, individual tenant contact names and numbers should be provided to the Airport Manager and updated just prior to hurricane season. In turn, the Airport Manager will become familiar with individual tenant procedures and act as the County liaison with those coordinating tenant activities. To fully prepare NPA for hurricane conditions these ongoing preparations are imperative. Approximately 30 days before the start of the annual hurricane season, an inspection of all tenants areas will be made. A detailed list of all potentially hazardous conditions will be compiled which will include such things as loose debris, unsecured aircraft and equipment, and anything else that may cause injury or damage in hurricane-force winds. These lists will be attached to a standard letter briefing tenants on their responsibilities (See Attachment). During the first week of the hurricane season, the Airport Manager will contact each tenant to review the applicable list, discuss individual hurricane arrangements, and review BCAD's plans as they apply to each tenant. Finally, the list of nominated contacts will be reviewed and updated. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL NPA PERSONNEL are considered essential . In the event the Manager, North Perry Airport is unable to return after a storm, the Aviation Business Specialist and the Airport Operations Senior Agent will be the back-up. Designate a staff member to act as point person for the completion and submission of all Damage Assessment information to the BCAD FEMA Coordinator (Finance Division Revenue Manager). The required Daily Activity Reports are available on BC NET / Forms / Accounting Division. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 78 SAMPLE LETTER TO TENANTS Aviation Department North Perry Airport 101 SW 77th Way Pembroke Pines, Florida 33023 954-359-1016 FAX 954-962-3119 Dear I have just conducted a cursory examination of all Tenants' leased areas with a view towards minimizing potentially hazardous conditions which might arise if the region were to be hit by a hurricane. I am primarily concerned with three things: 1. Loss of life or injury to persons, caused by flying debris. 2. Damage to property, caused by flying debris. 3. A delay to the re-opening of the airport after the hurricane has passed. Under the terms and conditions of your lease agreement you are responsible for securing all items in your lease area, including those of your tenants. Serviceable aircraft should be flown out. Those that cannot be removed should be stored in hangars or tied down and chocked to prevent movement. All other equipment and materials that could move in hurricane-force winds must be secured against movement, stored away out of the wind, or removed from the airport completely. Attached, please find a list of potentially hazardous items, which were observed in your leased area. Please take immediate steps to remove these items or neutralize their danger. In order to ensure that your best interests are served, it is suggested that you nominate one of your staff to coordinate your efforts and to act as a point of contact with the County. If I can be of further assistance, please contact me. Sincerely, Nina Demeo, Manager North Perry Airport Broward County Board of County Commissioners Sue Gunzburger Dale Holness Kristin Jacobs Chip LaMarca Ilene Lieberman Stacy Ritter John E. Rodstrom, Jr. Barbara Sharief Lois Wexler HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 79 PHASE I - HURRICANE WATCH A Hurricane Watch means that a hurricane condition is a real possibility. An increased state of readiness will be assumed and plans will be reviewed and/or revised as necessary. Normal duties will continue. Hurricane related information will be monitored closely. Contact and act as liaisons for tenants during all required phases. Fuel all Operations Vehicles. Ensure all aircraft that will remain at NPA are tied down and secured. Preliminary inspection of ramps. Record number of aircraft that remain tied down at the airport. Relocate essential equipment and records. Activate Emergency Journal Log Book. Make preparations to implement Phase II. PHASE II - HURRICANE WARNING A Hurricane is a probable threat to the North Perry Airport area. Positive planning actions will be started to protect personnel and equipment, and to disseminate information to all concerned at this time. The NPA Manager Will Do The Following: Review Hurricane Plan with all personnel. Ensure tenants are notified of Phase II implementation and request tenants begin to secure their facilities. Notify and call out staff personnel as needed. Secure all Airside facilities and report completion to the AOCC or BCAD EOC. Final inspection of all areas for proper securing. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 80 PHASE II - HURRICANE WARNING (CONTINUED) The NPA Staff Will Do The Following: Remove all temporary and/or unsecured signs and barricades from airfield. Inspect airfield, ramp areas, and perimeter roadway periodically during the Warning to ensure these areas are secured. Record aircraft N numbers remaining on the airport and photograph conditions. Secure all maintenance vehicles at Mosquito Control. Complete final inspection of airfield for proper securing. Assist the Manager as required. Take home radio and cell phone. PHASE III - HURRICANE An evacuation of the Airport will be determined by the existing conditions of each storm, , storm conditions, projected strength, forward motion, and speed. Should the approach of a Hurricane be imminent, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The NPA Manager and NPA Staff will: Close the Airport and leave unattended. Assist the Director of Operations as required. PHASE IV - RECOVERY This phase of the operation begins with the start of the Rescue/Recovery Operations, after the ALL CLEAR and terminates with the resumption of routine duty. BCAD will assess damages on the Airport and report them to the BCAD Emergency Operations Center (EOC). The NPA Manager will: Notify tenants of All Clear and of the Phase IV implementation. Direct the recall of all NPA Staff. Inspect all facilities, complete Damage Assessment Reports, take photos and videos, and report to the BCAD EOC. Direct the cleanup efforts of assigned personnel. Perform Airfield Inspection and file NOTAMs as needed. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 81 Inspect Tenant Leaseholds. Return to normal operations. Provide technical assistance in the preparation of Damage Assessment reports. * KEY CONTACT NUM BERS FOR FILING NOTAM s NOTAM 1-877-487-6867 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 82 SECURITY OPERATIONS PREPARATION PHASE The Preparation Phase is a year-round phase. Materials and supplies must be procured long before the threat of the first yearly hurricane. An increased awareness will be assumed and plans will be reviewed and/or revised as necessary. Normal duties will continue. Coordination and cooperation with the Operations and Maintenance Divisions is essential. Hurricane related information will be monitored closely. Security has established a Line of Succession plan. This plan is in the order listed under Essential Personnel, Regulatory on the Emergency Contact List at the end of this Chapter. The Security Director will: Maintain normal duty schedule. Review specific task list with assigned personnel. The Administrative Coordinator for Security will act as point person for the completion and submission of all Damage Assessment information to the BCAD FEMA Coordinator. The Administrative Coordinator for Security will complete the Daily Activity Reports. The required Daily Activity Reports are available on BCNet/Forms/Accounting Division. Inventory supplies needed for specific tasks. PHASE I - HURRICANE WATCH A Hurricane Watch means that a hurricane condition is a possibility. An increased state of readiness will be assumed and plans will be reviewed and/or revised as necessary. Normal duties will continue. Hurricane related information will be monitored closely. It will be the responsibility of the Security Director to activate the plan and ensure the completion of the following: Maintain normal duty schedule. Activate Emergency Journal Log Book. Notify all essential Security personnel. Review task list with assigned personnel. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 83 Inventory supplies. Back-up computer data onto disc as instructed by Information Systems. Relocate Master ASP and backup discs for fingerprint data base to the main safe. Assign Aviation Security Compliance Specialists and Aviation Security Compliance Agents to contact and act as liaisons for tenants regarding security issues. Monitor latest hurricane-related information. During periods of hurricane preparedness, key staff personnel will notify the BCAD Emergency Operations Center (EOC) (when established) or the AOCC of their whereabouts when away from the airport. Cease new badging operation. PHASE II - HURRICANE WARNING A Hurricane is a probable threat to the Fort Lauderdale-Hollywood International Airport area. Positive planning actions will be started to protect personnel and equipment, and to disseminate information to all concerned at this time. The Chain of Command is in the order listed under Essential Personnel, Regulatory. The Security Director/Manager/Supervisor will do the following: Review Hurricane Plan with all personnel. Secure Security Office. Notify and call out Security staff personnel as needed. Decide when Gate 100 & 101 will close. Report completion to the AOCC or BCAD EOC. Establish communications with the Transportation Security Administration (TSA) and advise them of the Airport operations plan. Fuel vehicles and park in Hibiscus Garage (Level 2). Complete final inspection of all areas for proper securing. Security Manager will report to BCAD EOC. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 84 PHASE III - HURRICANE An evacuation of the Airport will be determined by the existing conditions of each storm, , storm conditions, projected strength, forward motion, and speed. Should the approach of a Hurricane be imminent, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The BCAD Emergency Operations Center (EOC) will be staffed up to the point where personnel must be released in order to commute to their destination prior to unsafe conditions. The approach of a Hurricane is imminent. Upon completion of essential tasks, all activities will cease. Assist the Director of Operations as required. PHASE IV - RECOVERY This Phase of the operation begins with the start of the Rescue/Recovery Operations, after the ALL CLEAR and terminates with the resumption of routine duty. The Security Director will ensure the following: Direct the recall of staff as necessary. Inspect all security related equipment and infrastructure (Matrix System, file system, doors, bag belts, gates and fence line). Complete damage assessment reports, and submit to the Director of Operations and Director of Maintenance. Provide technical assistance with preparation of Damage Assessment reports. If perimeter fencing, access points (doors and/or gates), or Matrix Access Control equipment are damaged, guard affected areas with BSO, BCAD personnel, and/or contract security to the extent possible. If this is not sufficient, the Florida National Guard will be called upon to provide additional security. Communication with staff will be accomplished by cell phones and land lines using our contact list or by available communications. Inspect Fixed Based Operations (FBO) to determine security status and adequacy for return to normal operations. If office and equipment is damaged or destroyed, through a cooperative effort between BCAD Security, TSA, Matrix, MicroSecurity, and Cross Match, re-establish office operations (badging and finger printing) as soon as possible. A secure, locked location will be established. Complete all FEMA documentation. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 85 SECURITY DIVISION - ESSENTIAL ITEMS CHECKLIST ITEM ON HAND ORDER AMOUNT STORAGE LOCATION RADIOS 800 MHz SPARE RADIO BATTERIES FLASHLIGHTS AND SPARE BATTERIES DIGITAL CAMERA SPARE BATTERIES FOR CAMERA [AA] MASKING TAPE CAUTION TAPE [YELLOW] FIRST AID KITS DAILY ACTIVITY REPORTS RAIN COATS / SUITS RAIN BOOTS GLOVES (HEAVY) GARBAGE BAGS SUN-X TOWELETTES DISPOSAL BLANKETS DRINKING WATER HEAVY GUAGE PLASTIC BAGS INSECT REPELLANT NON-PERISHABLE FOOD PLASTIC BOTTLES [1/2 LITER] REFLECTIVE SAFETY VESTS X LARGE PLASTIC CONTAINERS Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 86 TERMINAL OPERATIONS PREPARATION PHASE This preparation phase includes year-round awareness and overall planning efforts to ensure maximum effectiveness of the Hurricane Preparedness Plan. It is the intention of the Broward County Aviation Department, Terminal Operations Section to maintain an open channel of communication with all Terminal tenants throughout the year to coordinate a combined effort in preparation for a possible hurricane hit. At a minimum, individual tenants contact names and numbers should be provided to BCAD Operations and updated just prior to hurricane season to facilitate smooth communication during periods of critical need. Essential Personnel are those whose job is considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery, ALL OPERATIONS PERSONNEL are considered essential. A Line of Succession plan has been established for the Terminal Operations Section should the Terminal Manager or any Operations Supervisor is unable to respond back to the Airport after an incident. PHASE I - HURRICANE WATCH A Hurricane Watch means that hurricane conditions are a real possibility. An increased state of readiness will be assumed and plans will be reviewed and revised as necessary. Normal duties will continue. Hurricane-related information will be monitored closely. It will be the responsibility of the Terminal Manager to activate the plan and complete the following: Notify all essential staff personnel. Review specific task lists with assigned personnel. Inventory supplies needed to accomplish specific tasks. Monitor latest hurricane related information. Advise terminal tenants of hurricane and update them as necessary. Issue and review Phase I instructions to all tenants. Establish and maintain communications with the Director of Operations and assist as required. Identify hazardous conditions in terminals and make arrangements for correction or removal as necessary. Maintain normal duty schedule. Activate Terminal Ops Emergency Journal Log Book. Ensure vehicle mileage log is maintained. Maintain records of staff hours used during hurricane. Conduct a safety self-inspection of the terminals with emphasis on security of structures and facilities in high wind conditions. Make preparations to implement Phase II. Relocate essential files to the AOCC. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 87 PHASE II - HURRICANE WARNING A hurricane warning means that a hurricane is a probable threat to the Fort Lauderdale-Hollywood International Airport area. The Terminal Operations Manager will ensure the following is completed: Review hurricane plan with all personnel. Secure all terminal facilities and report completion to Terminal Manager and BCAD EOC. Elevators in the off position and at upper level (prior to landfall). Notify terminal tenants to begin to secure their facilities and equipment. Escalators in the off position (prior to landfall). Secure all terminal facilities and report completion to the BCAD EOC. Ticket counters are secured. Inspect terminals periodically during the warning to ensure they are secured. Sliding glass doors in the off position and secured as necessary (securing to be performed by Maintenance prior to landfall). Prior to landfall, close fire doors leading to concourses (optional). Secure all concourse roll-up doors. Assist passengers who may be stranded by airlines with hotel/motel or hurricane shelter information and transportation. Assist the Director of Operations as required. Any stranded passengers will need to have transportation arranged to take them to hurricane shelters. The Airport IS NOT a hurricane shelter. Complete final inspection of all Terminal facilities. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 88 PHASE III HURRICANE An evacuation of the Airport will be determined by the existing conditions of each storm, , storm conditions, projected strength, forward motion, and speed. Should the approach of a Hurricane be imminent, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The BCAD Emergency Operations Center (EOC) will be staffed up to the point where personnel must be released in order to commute to their destination prior to unsafe conditions. The Terminal Manager will: Assist the Director of Operations as required. Upon completion of essential tasks, all activity will cease. Except in extreme emergencies, no personnel will be dispatched. Maintain contact with all terminal tenants and the BCAD EOC. PHASE IV - RECOVERY This phase of the operation begins with the start of the rescue/recovery operations, after the all clear is given and terminates with the resumption of routine duty. Inspect all terminal facilities, complete damage assessment reports, and submit them to the Director of Operations. Direct the clean-up efforts of assigned personnel. Inspect the terminal tenant facilities to determine adequacy for return to operations. Provide technical assistance in the preparation of damage assessment reports. Assist the Director of Operations as necessary. Assist the terminal tenants and passengers as required. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 89 TERMINAL OPERATIONS - ESSENTIAL ITEMS LIST DATE CHECKED AMOUNT SIZE ON-HAND ORDER RECEIVED LOCATION 800 MHz Radios and Batteries Flash Lights / Batteries Rope Bottled Water First Aid Kit Damage/Loss Forms Rain Gear Heavy Gloves Digital Camera Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 90 AIRPORT MAINTENANCE PREPARATION PHASE This stage includes year-round preparations and overall planning efforts to ensure maximum effectiveness of the Hurricane Preparedness Plan. It is the intention of the Broward County Aviation Department, Maintenance Division to maintain an open channel of communication with all BCAD Divisions, vendors, contractors and tenants throughout the year to coordinate a combined effort in preparation for a hurricane. Essential Personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL MAINTENANCE PERSONNEL are considered essential . A Chain of Command has been established and a Table of Organization is included in this section, should the Director of Maintenance or any Management staff be unable to respond back to the Airport after an incident . Ensure that essential materials fencing, spare generators, etc. are in adequate supply prior to the start of the hurricane season June 1. Update and maintain contact names and telephone numbers for all service providers. A current listing is included in this plan. PHASE I - HURRICANE WATCH A Hurricane Watch means that hurricane conditions are a real possibility. An increased state of readiness will be assumed and plans will be reviewed and/or revised as necessary. Normal duties will continue. Hurricane-related information will be monitored closely. Personnel with emergency assignments shall be instructed to get affairs at home in order within eight (8) hours after Phase I implementation. It will be the responsibility of the Director of Maintenance or designated representative to direct implementation of the following: Notify all essential staff personnel and verify emergency contact list is up to date. During periods of hurricane preparedness, key staff personnel will notify the BCAD Emergency Operations Center or the AOCC of their location and availability when away from the airport. Review specific task list with assigned personnel. Inventory supplies needed for specific tasks (see Essential Items List on Pages). Fuel all vehicles, equipment, light towers and safety cans. Fill fuel tanks for the HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 91 Airfield Electrical Vault, Terminal Emergency Generator and North Perry Airport generator tanks. Fill the vehicle compound gasoline, diesel and CNG tanks. Check all drainage systems for obstructions. Remove loose trash and debris Airport wide. Maintain normal duty schedule. Monitor latest hurricane related information and keep staff briefed on updates. Test and verify fueling circuit panel to accept temporary power. Check all trees for loose /dead limbs. Activate Emergency Journal Log Book. Ensure Security System (MATRIX) personnel report to FLL prior to and immediately after an event . PHASE II - HURRICANE WARNING A Hurricane is a probable threat to the Fort Lauderdale-Hollywood International Airport area. Positive planning actions will be started to protect personnel, property and equipment. The Director of Maintenance will ensure that the following is accomplished: Review Hurricane Plan with all personnel. Remove all trash containers, except concrete, to inside locations. For concrete, remove tops and liners. Call out staff personnel as needed. Secure all Airside facilities and report completion to the AOCC or BCAD EOC. Secure all equipment, materials and loose objects in the Maintenance Compound. Secure computer equipment in accordance with Information Systems standards. Remove loose and temporary signs. Notify and call-out personnel as needed and release non-essential personnel. Secure Airfield electrical vault. Remove wind socks. Relocate all BCAD Port-A-Pottys, Mobile VMS Signs and Taxi/Limo/Valet counters. Secure elevators that access exposed outside areas ( , Parking Garages, Skywalk Landings). Hibiscus elevators to the 7th floor and T-3 elevators #5, #6 and #9 to their respective top floors. Secure all Loading Bridges as aircraft vacate. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 92 Secure Revenue Control equipment which includes AVI Readers, Gate Arms, mobile Revenue Control Trailer, Toll Booths and light towers at all locations. Inspect and secure with chain and lock all perimeter gates that are on Matrix System. Install shutters at North Perry Airport Administration Building. Perform final inspection of all areas to ensure airport is properly secured. PHASE III - HURRICANE An evacuation of the Airport will be determined by the existing conditions of each storm, , storm conditions, projected strength, forward motion, and speed. Should the approach of a Hurricane be imminent, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The BCAD Emergency Operations Center (EOC) will be staffed up to the point where personnel must be released in order to commute to their destination prior to unsafe conditions. The Director of Maintenance will ensure that the following is accomplished: Upon completion of essential tasks, all activity will cease. Personnel identified to staff the Emergency Operations Center will report to the AOCC. The AOCC will monitor for damage and report to the BCAD EOC. Assist the Director of Operations as required. PHASE IV - RECOVERY This Phase of the operation begins with the start of the Rescue/Recovery Operations, after the ALL CLEAR and terminates with the resumption of routine duty. Recovery Operations will be conducted in accordance with the Broward County Comprehensive Emergency Operations Plan. Operations will assess damages on the Airport and report them to the BCAD EOC. All personnel will return to normal duty operations. The Director of Maintenance will ensure that the following is accomplished: Notify tenants of All Clear and of the Phase IV implementation. Stacy Seibert of Airfield Maintenance is assigned to the EOC as Purchasing Liaison. Inspect all facilities, complete Damage Assessment Reports. Direct the cleanup efforts of assigned personnel. Restore Loading Bridges to full operation in anticipation of receiving aircraft. Provide technical assistance to the preparation of Damage Assessment Reports. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 93 Assist in the implementation of the Major Disaster Recovery Plan. Review and analyze Hurricane Emergency Plan actions with assigned personnel. Suggest revisions of Plan as necessary. FACILITY Lighting One Third of the Lighting within the Terminals. 100% of the Apron Pole Lighting. Security All Security Checkpoints. All Matrix Alarms. Fire Alarms All Terminals, Modular Administration Complex and Parking Garage. Other All Lift Stations All Terminal Elevators All Garage Elevators Public Address System All Telephone Rooms MUFIDS System TERMINAL OPERATIONS Lighting One third lighting will be on emergency power Comm. Center Fully Operational. Loading Bridges Only H-2 and H-4, B Concourse and C Concourse TSA Scanning Equipment CTX Various units throughout T1, T2, T3, T4 GENERATOR FUEL CAPACITIES LOCATION GALLONS Employee Lot 500 gals. Park N Save 125 gals. Hibiscus 6,000 gals. Terminal #1 10,000 gals. Terminal #3 6,000 gals. Cypress 10,000 gals. North Perry 500 gals. Airfield Electrical Vault 3,000 gals. Fire Station #10 1,500 gals. Along with the Business Division, develop source of fuel for airport employee vehicles in order to maximize staffing in the event of fuel shortages. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 94 VENDOR AND CONTRACTOR EMERGENCY CONTACT LISTING PHONE NO. CONTACT VENDOR SERVICE 407-247-6366 Richard Reiss ANTRAC TECHNOLOGIES COOLING TOWER WATER TREATMENT 954-522-6868 Mike Landolfi ADVANCED ROOFING ROOFING REPAIRS-T1 and MISC 305-888-0059 Michele Feliciano ALL POWER GENERATORS EMERGENCY GENERATORS 954-984-0722 Rich Bellavoo BESAM AUTOMATIC DOORS 954-987-1338 Gerry Stumm CITY FIRE FIRE EXTINGUSHER SERVICE 954-583-0300 Paul COZINE PLUMBING SUPPLIES 305-216-7932 Dave Brand DATO ELECTRIC ELECTRICAL CONTRACTOR 954-987-9801 Dava Goodwin GRAINGER'S PARTS & SUPPLIES 954-325-2133 Mike Terango IMPERIAL ELECTRIC ELECTRICAL CONTRACTOR 954-538-7924 Richard Seferian JOHNSON CONTROLS, INC. AUTOMATED SYSTEMS 954-491-9380 Gregg Lambert LAMBERT BROS, INC. GENERAL CONTRACTOR 305-805-6900 Marty Marks MARX BROTHERS, INC. ENGINEERING CONTRACTORS 800-562-8749 Gary Liscio MATRIX SYSTEMS, INC. SECURITY SYSTEMS 813-620-4114 Sam Bermudez MAYER ELECTRIC ELECTRICAL PARTS & SUPPLIES 561-635-1046 Fred Miranda, Jr. MIRANDA EXTERMINATING PEST CONTROL 954- 489-7743 Jose Ponce NATIONAL ROOFING ROOF REPAIRS T2-4 801-629-3447 Phil Tefteller JBT AEROTECH JETWAY PARTS 877-317-5854 Richard Newton J. NEWTON ENTERPRISES AUTOMATIC DOORS 561-641-9565 561-818-1593 Marc Parent PB BUILDERS GENERAL CONTRACTOR 305-891-1000 Rod Sintow PRO SOUND PA SYSTEM 954-325-0073 Bill Perry SCHINDLER ELEVATOR ELEVATORS/ESCALATORS 954-923-3731 Sunday SCOTLAND ELECTRIC ELECTRICAL PARTS & SUPPLIES 954-327-3686 Scott Gorham SPRINKLERMATIC FIRE PUMPS AND SPRINKLERS 954-605-2276 954-772-0224 Randy Kierce SUNSHINE CLEANING JANITORIAL SERVICES 305-643-1995 Paul Fleckenstein THORNTON CONSTRUCTION GENERAL CONTRACTORS 954-971-6500 Mike Lord THYSSENKRUPP GARAGE ELEVATORS 954-783-6369 Yahayda Ortiz UNIFIRST CORP. UNIFORMS 954-981-1221 Daniel Een VIKEEN SYSTEMS BAGGAGE SCALES 954-570-8155 Brad Golub FIRE ALARM & SECURITY 954-444-1060 Herb Newton WEEKLEY ASPHALT PAVING CONTRACTOR/ EQUIP. 954-394-0968 Jeanne Garofalo ZEPHYRHILLS BOTTLED WATER HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL ____________ INTERNATIONAL AIRPORT 95 ESSENTIAL ITEMS CHECKLIST ITEM ON HAND ORDER AMOUNT STORAGE LOCATION RADIOS 800 MHz BOTH BLDGS. CHARGED SPARE BATTERIES BOTH BLDGS. FLASHLIGHTS BOTH BLDGS. BATTERIES (C/D) BOTH BLDGS. DIGITAL CAMERA(S) BOTH BLDGS. DUCT TAPE BOTH BLDGS. CAUTION TAPE (YELLOW) NYLON ROPE LOCKS W/KEYS (1C-22) CHAINS (3 LENGTH) FIRST AID KITS DAMAGE/LOSS REPORT FORMS CLIP BOARDS RAINCOATS/SUITS RUBBER BOOTS WORK GLOVES (HEAVY DUTY) GARBAGE BAGS REFLECTIVE SAFETY VESTS COTS DISPOSABLE BLANKETS X-LARGE PLASTIC CONTAINERS SUN-X TOWELETTES INSECT REPELLANT ROLLS OF PEEL AND STICK 16 FAC. MAINT. BLDG. 90 LB. SLATE ROOFING ONE PALLET FAC. MAINT. BLDG. 4 GAL. CANS ROOFING CEMENT 20 FAC. MAINT. BLDG. 4 CONDUCTOR #8 WIRE 1,000 FT. FAC. MAINT. BLDG. TWIST LOCK ENDS 3 LUG & 4 LUG FAC. MAINT. BLDG. JETWAY DOORS, CABINETS & CURTAINS FAC. MAINT. BLDG. PLYWOOD 30 AIRF. MAINT. BLDG. FENCING AIRF. MAINT. BLDG. SPARE GENERATORS AIRF. MAINT. BLDG. Back to toHURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 96 BCAD MAINTENANCE DIVISION-ESSENTIAL PERSONNEL LIST AS OF 04/24/12 Home Cell Office Personnel Robert Pence, Director 954-424-3645 954-816-5006 Robert Block, Assistant Director 954-424-9434 954-816-9696 Stacy Seibert, Administrative Manager II 954-782-5621 954-818-0429 Roy Rowland, Project Manager 954-776-5131 954-410-0889 Lori Vassello, Contracts/Grant Administrator III 954-393-6073 Michelle Rus, Div. Admin. Assistant 954-989-1074 954-401-0119 Valerie Almeida, Admin. Co-ord. II 917-578-0685 Roger Underwood, Storekeeper 772-342-7949 Donna Racino, Data Control Operator 954-983-2891 Supervisors Robert Bonaiuto, Maint. Supv. II 754-423-7486 954-817-1836 Marc Cherry, Maint. Supv. I 954-983-3663 954-817-1641 John Cookish, Maint. Supv. I 954-428-2833 954-415-3800 Personal Cell 954-336-5035 County Phone Rock Dampier, Maint. Supv. II 954-921-2492 954-826-8949 Norm Douglass, Maint. Supv. I 954-288-1482 George Eastman, Maint. Supv. I 954-426-2379 954-536-9131 Personal Cell 954-465-7602 County Phone Kevin High, Maint. Supv. I 954-261-8450 954-218-0412 Gary Hofer, Maint. Supv. II 954-748-5084 954-816-7161 Curtis Johnson, Maint. Supv. II 954-985-0331 954-816-7947 Joe Lopez, Labor Supv. I 954-682-6508 954-295-0890 Ashram Morgan, Grounds Supv. I 954-746-8883 954-465-7296 Ed Murcliffe, Maint. Supv. I 954-696-4316 954-817-1019 Alberto Nunez, Maint. Supv. I 954-570-7708 954-520-2442 Personal Cell 954-465-7634 County Phone Ronald Palm, Labor Supv. I 954-581-2407 954-465-8512 Mark Petrosky, Labor Supv. I 954-575-3895 954-465-7318 County Cell Wayne Reisman, Maint. Supv. II 954-452-9804 954-802-9971 Personal Cell 954-816-2407 Cleston Richards, Maint Supv. I 954-465-8914 Matthew Sperry, Maint. Supv. II 954-925-8874 954-559-1635 Personal Cell 954-816-8431 County Phone Frank Tomasek, Maint. Supv. II 954-438-0016 954-483-6065 Personal Cell 954-288-0329 County Phone Austin White, Labor Supv. I 954-709-8280 954-465-5842 Automotive Mechanics Errol Forbes 954-830-9047 954-816-6980 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 97 Abelardo Moreno 786-470-5709 Janitorial Staff Bobbie Turner, Contracts Admin. II 954-962-8437 954-465-8354 Manuel Correa 954-447-6276 Rosario Espinoza 954-341-6512 954-557-8743 Lucinda Fleming 954-720-0627 Keith Jaggon 954-543-5091 Cinderella Lonon 305-624-3038 954-465-8601 Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 98 INFORMATION SYSTEMS PREPARATION During the months of March through May, BCAD Information Systems (IS) will perform the following: Hold staff meetings to review backup procedures and discuss potential offsite storage equipment at the Broward County Emergency Operations Center. Review the Disaster Recovery Plan with Information Technology (IT) Systems vendors. Update the Disaster Recovery Plan. Updates are made to all attachments to the plan and new procedures implemented based on previous disaster. Obtain and inventory emergency supplies and order supplies as needed. Ensure that plastic bags to cover PCs are in stock and ready for distribution to BCAD Divisions Update BCAD End User PRE and POST WEATHER EVENT Documentation. Send reminders via Aviation BC Net, and offer assistance, where applicable, to remind BCAD employees to save information on the G: \ or H\: networked drives. PHASE I HURRICANE WATCH Attend all meetings held by the Aviation Department. Review all procedures and ensure all is updated. PHASE II HURRICANE WARNING The current procedures have been developed to secure all equipment in the event of a known pending disaster. All servers are backed up. All back up media and documentation are secured in the computer room, Terminal 4, Room 2213. Plastic bags are distributed as needed for the purpose of covering PCs and peripheral equipment in the event of water leakage. Servers and Network equipment will be shut down depending on the category of the pending event. BCAD staff will be advised by email to follow the BCAD End User PRE-WEATHER EVENT Documentation. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 99 BCAD IS Disaster Recovery document and all attachments should be up to date and removed offsite for use in recovery operations. PHASE III HURRICANE No Information System personnel are on-site during the storm. PHASE IV RECOVERY Phase IMMEDIATE RESPONSE A representative from IS will go to the BCAD EOC to coordinate the recovery effort. IS employees are expected to return to BCAD to perform a damage assessment of the BCAD Information Systems. IS Managers will make contact with IS employees to ensure safety and verify status. IS staff will contact vendors to validate availability for recovery efforts. Review internal Policies and Procedures for BCAD and BCAD-IS. Phase - INFRASTRUCTURE RESTORE Verify infrastructure extent of damage and identify available usable infrastructure. Identify if full or partial recovery is possible and establish time frame. Check the condition of the following: Fiber Conduit Duct bank Flooding or other damage to maintenance holes Contact vendor(s) to arrange for restoration Phase - HARDWARE RESTORE Verify damage to PCs, network components, phones, printers, etc. Call vendors to schedule recovery of the damaged systems and advise vendors to: Supply hardware (servers, PCs, network, etc.) Restore server with operating system Trailer with hardware set up, if necessary Contact backup site for restore as soon as possible Phase - RESTORE & SYNC DATA Work with vendors in restoring systems. Recover File Systems. Restore Data and applications. If mirror image server used, connect while restoring data on hardware Phase - RESUME BUSINESS Do business from alternate location from where the damage has occurred, if main facility is not available. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 100 Phase - RETURN TO NORMAL OPERATIONS After facility and systems are restored, return operation to main computer room. BCAD staff is advised to follow the BCAD End User POST-WEATHER EVENT AIRPORT DEVELOPMENT PREPARATION This stage includes year-round preparations and overall planning efforts to ensure maximum effectiveness of the Hurricane Preparedness Plan. It is the intention of the Broward County Aviation Department, Airport Development to maintain an open channel of communication with all personnel involved in the preparedness plan. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL AIRPORT DEVELOPMENT STAFF are considered essential . A Chain of Command has been established and is included in this section should the Assistant Director of Aviation Airport Development or any key staff be unable to respond back to the Airport after an incident . Approximately one month before the start of the annual hurricane season, an inspection of all construction areas will be made by the assigned BCAD project manager and Construction Project Managers, as applicable. A detailed list of all potentially hazardous conditions is compiled which will include such things as loose debris, hazardous material, equipment, and anything else that may cause injury or damage in hurricane-force winds. The list will be attached to a standard letter and delivered to contractors briefing their responsibilities (see Attachments). Project Manager Ensure all Contractors, with on-going projects, prepare a detailed Hurricane Preparedness Plan (as required in construction contract documents). A copy of which is provided to the Assistant Director of Aviation - Airport Development and the Director of Operations prior to June 1st. Project Manager Secure an Emergency Contact and 24 hr. phone number list from all contractors and sub-contractors. Damage Assessment Team Designate a staff member to act as point person for the completion and submission of all Damage Assessment information to the BCAD FEMA Coordinator. The required Daily Activity Reports are available on BC NET / Forms / Accounting Office Manager Develop list and procure essential supplies. Office Manager Maintain up-to-date Airport Development employee contact information. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 101 Protocol maintained by Assist. Dir. Of Av., Airport Dev. Chain of command for Airport Development (AD) is as follows: Assistant Director of Aviation - Airport Development, Director of Capital Improvement Program (CIP), Director of Planning, Director of Airport Expansion Program (AEP), Administrative Manager II PHASE I - HURRICANE WATCH A Hurricane Watch means a hurricane condition is a real possibility. An increased state of readiness will be assumed and plans will be reviewed and/or revised as necessary. Normal duties will continue. Hurricane related information will be monitored closely. Personnel with emergency assignments shall be instructed to get personal affairs in order within eight (8) hours after Phase I implementation. It will be the responsibility of the Assistant Director of Aviation - Airport Development or designee to activate the plan and complete the following: Assist. Dir. Of Aviation Airport Dev. Call Tree Notify all Airport Development staff, the Program Management Organization and Construction Project Manager that a Hurricane Watch is in effect. Assist. Dir. Of Aviation Airport Dev. Implement Hurricane Preparation Plan with Division Directors and management staff, outlining duties of each. Office Manager and Admin Staff Inventory supplies required, acquire as necessary, and store in a secure location. Assist. Dir. Of Aviation Airport Dev. Monitor latest hurricane related information Project Manager or Construction Project Managers Advise construction contractors currently contracted to Airport Development of the hurricane, and update as necessary. Project Manager or Construction Project Managers Advise and assist each contractor on the implementation of their respective emergency plan (as required in the construction contract documents) to secure construction sites from hurricane. Asst. Dir. Of Aviation Airport Dev Report plan activation to AOCC and coordinate Airport Development activities with other BCAD divisions and County departments and agencies as directed. Project Manager and Construction Project Manager Conduct project inspection tour with project Architect/Engineer (A/E) and/or Contractor to review Hurricane Preparedness Plan. Complete Inspection for each project. Division Directors Ensure that vehicles assigned to each Airport Development division are fueled. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 102 All Staff Continue normal duties. Office Manager Maintain list of approved buyers and P-card holders. PHASE II - HURRICANE WARNING A hurricane is a probable threat to the Ft. Lauderdale - Hollywood International Airport area. Positive planning actions will be started to protect personnel and equipment, and to disseminate information to all concerned. The Assistant Director of Aviation - Airport Development or designee will: Assist. Dir. Of Aviation - Airport Dev. Implements Hurricane Plan with all personnel including the Program Management Organization and Construction Project Manager. Project Manager or Construction Project Manager Notify Contractors to secure respective projects as presented in their Hurricane Plan Project Manager or Construction Project Manager Stop all activities and initiate preparation, and conduct FINAL INSPECTION of all construction sites with project A/E and/or Contractor to ensure adequacy (Complete Construction Site Check List) Damage Assessment Team Photograph and/or videotape all construction sites if necessary as spelled out in the Hurricane Preparation Plan. Asst Dir of Aviation - Air port Dev Notify to Airport Development staff to secure AD facilities and report completion to the AOCC or BCAD EOC. Asst Dir of Aviation - Air port Dev Call out required Airport Development personnel using the AD Call Tree. Division Directors Ensure that Division vehicles are relocated to their to designated areas. All staff Secure divisional files and computers. Unplug and coverall equipment with plastic sheeting. Secure all file cabinets in your offices. AD Document Control Secure all SSI and Vital Records in water-proof containers and relocate to designated safe location. Asst Dir of Aviation - Air port Dev Prior to the release of staff from work, discuss and direct all Airport Development personnel on storm recovery expectations and communication methods as directed by the Director. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 103 PHASE III - HURRICANE The approach of a Hurricane is imminent. During this period, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. The Assistant Director of Aviation - Airport Development or designee will assist the Airport Director as needed. PHASE IV RECOVERY This phase begins upon issuance of the all clear notice from BCAD Operations and terminates with the resumption of routine activities. Recovery operations will be conducted in accordance with the Broward County Comprehensive Emergency Operations Plan. All personnel will return to their normal duties. The Assistant Director of Aviation - Airport Development or designee will: Asst Dir of Aviation - Airport Dev Report to BCAD EOC. Asst Dir of Aviation - Airport Dev Initiate call back of AD personnel using the AD Call Tree. Damage Assessment Team Inspect all department facilities, complete damage assessment reports, and submit same to the Director of Aviation or designee; and to Assistant Director of Aviation - Airport Development. Project Manager or Construction Project Managers Inspect all construction projects, and coordinate with Contractor to expedite any emergency repairs caused by hurricane, and report these activities to the Assistant Director of Aviation Airport Development or designee. Damage Assessment Team Take photographs and or videotape all damaged areas as necessary. Damage Assessment Team Provide technical assistance in the assessment of damage and repair estimates. Asst Dir of Aviation - Airport Dev Review and analyze hurricane preparedness plan with Airport Development staff. Suggest and implement revisions as necessary. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 104 ATTACHMENT #1: CONSTRUCTION PROJECT CHECKLIST The Project Managers or Construction Project Managers will check the following items on current construction projects to ensure each is adequately prepared to withstand the hurricane: Construction barricades securely anchored to resist hurricane or removal. Construction materials securely stored and debris removed off airport property. Construction equipment will be secured or moved to an approved location. New building under construction or existing structure being remodeled should be made resistant to hurricane winds and rain to the extent practical. Doors, windows, and other building penetrations included in the construction project shall be prepared to withstand the hurricane to the extent practical. Open trenches and excavations are to be covered to convey vehicles that regularly operate on the airport. Portable bathroom facilities will be removed or adequately secured to withstand hurricane force winds. Verify that a 24 hr Emergency contact list (with telephone # & e-mail address) is available and accurate for each construction project. Verify safety of construction documents and contracts. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 105 ATTACHMENT #2: ESSENTIAL ITEMS LIST LOCATED AT LOCKED CABINETS (KEY: DEBBIE STORME) ITEM YES NO Amount Needed Current Amount Portable Radios/ TV X 2 2 Radio Batteries / TV X 2 2 Flashlights X 5 5 Flashlight Batteries X 5 5 Visqueen X Masking Tape X 5 5 First Aid Kit X 2 2 Bottled Water X Broward County Comprehensive Emergency Operations Plan X Public Property - Preliminary Damage Assessment Estimate Forms X Rain Gear/boots with knee high X 8 8 Work Gloves X 6 6 Digital Camera/with memory sticks for 400 pictures X 1 1 Video Camera X 1 0 Cell Phones X Film / CD s for video cameras X 10 10 Laptop & Batteries X Flying Insects Spray/ Yard Guard X 50 50 Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 106 Attachment #3: Airport Development- Emergency Phone Tree Angela Newland Linda Musser Kriss Llewellyn Conference Call Kriss Llewellyn Yolanda Thomas Marc Gambrill Doreen Albert Kai Lamminen Jamie McCluskie Debbie London Debbie Storme Steven Wiesner Linda Musser Steven Wiesner Jim Goodwin Richard Lauricella Conference Call Richard Waskiewicz David Roepnack Jim Goodwin Christina Mastrantonio Richard Lauricella Helen Bowe Jim Pantina (PM) Jim Stacy (PMO) Jeff Kyser (PTG) Ron Murtha (PTG) Victor Perry (TCC) Jamie McCluskie Michael Pacitto Dan Bartholomew Renee Barlow Conference Call Winston Cannicle Monica Capelluto Jalaine Armbrister Renee Barlow Brad Ostendorf Darlene Cookish Dan Bartholomew Jacques Beaumier Diana Umpierre Michael Pacitto Wilson Suarez Marc Gambrill Staci Montefusco Gasser Douge Richard Welch Deja Fried Conference Call Alex Cuevas Carlos Hernandez Project Mgr II (Vacant) Tamisha Roberts Gasser Douge Milena Quecano Trevor Fisher Luis Ramirez Staci Montefusco Richard Welch Deja Fried Curtis Celestine HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 107 BUSINESS & PROPERTIES MANAGEMENT DIVISION PREPARATION The Business & Properties Management Preparation Staff, (the Preparation Staff) is assigned the responsibility of assuring the appropriate supplies such as, plastic bags, batteries, tarpaulins, flashlights, batteries, etc. are procured and appropriately stored. The Preparation Staff will coordinate and assist other Divisions as needed. The Business & Properties Management Division Management staff is assigned the responsibility of assuring that all lease documents have been scanned and backup copies are secured. Designate a staff member to act as point person for the completion and submission of all Damage Assessment information to the BCAD FEMA Coordinator (Finance Division Revenue Manager). The required Daily Activity Reports are available on BC NET / Forms / Accounting Division This Division's Management staff will review an automobile gas availability program . PHASE I HURRICANE WATCH Review Hurricane Plan with staff. Review contact numbers with essential staff. Inventory supplies necessary to secure the Business Division and be prepared to distribute. Director to attend any hurricane preparatory meetings and advise staff as necessary. Activate automobile gas availability program based on expected conditions. All employees are to report to work as normal and continue schedule until otherwise directed by Senior Management. PHASE II HURRICANE WARNING After receiving appropriate notice and direction from Senior Management, Preparatory Staff is to distribute supplies to secure the Business Division. This will include the distribution of coverings for computers, printers, and telephones. Preparatory Staff will insure that all cell phones and cameras are fully charged. All boxes will be relocated from the floors. Vital Records relocated to the AOCC. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 108 PHASE II HURRICANE WARNING - CONTINUED All electrical items will be unplugged, including copier, fax machines. Upon securing the Division and receiving direction from Senior Management, all employees will be released from their work schedule. PHASE III HURRICANE No Division employee is expected to be at the airport during the storm. All employees will need to stay tuned with available communications on the storm and recovery activities. PHASE IV RECOVERY The Director of Business & Properties Management will be the lead contact with the BCAD EOC. The Director will contact each Division Manager to ascertain their situation. No one should conduct independent evaluations; all activities must be coordinated through the EOC. Each Manager of the Division will, dependent on communications availability, contact their respective staff to ascertain their situation and report same to the Director. Upon arrival at the designated location at the Airport the Business & Properties Management Director designee will obtain reports from the Damage Assessment Team Uncover all equipment and assure that all equipment is functioning. Airport Properties Manager will coordinate any available automobile gas availability program , for Aviation Department during the Hurricane Recovery phase. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 109 BUSINESS & PROPERTIES MANAGEMENT DIVISION EMPLOYEE EMERGENCY CONTACT NAME ADDRESS TELEPHONE POSITION Govin, Yasmi 3225 SW 81 Avenue Miami, FL 33155 305-264-1150 Home 954-809-4761 County Director Benincasa, Marianna S. 4710 NE 15th Terrace 954-683-7553 Home Admin. Coordinator Oakland Park, FL 33334 954-817-3753 County DeLeon, David 757 SE 17th Street, #533 Fort Lauderdale, FL 33316 (954) 268-9832 County (949) 280-3163 PCell Airport Business Manager - Concessions Denis-Perez, Marcela 7049 Marlberry Lane, Tamarac, FL 33321 954-817-5927 County 954-558-8515 PCell Assistant Airport Properties Manager Elio, William (Bill) 8741 SW 51 Street Cooper City, FL 33328 954-873-2989 Home 954-465-8295 County 954-560-6656 PCell Assistant Airport Properties Manager Ferguson, Nydia 530 SW 49th Terrace 954-623-7718 Home Division Admin. Asst. Margate, FL 33068 954-854-3144 PCell Gomes, Leanne 301 Lakeview Drive, Apt. 201 Weston, FL 33326 954-558-5574 Home 954-558-5574 PCell Administrative Aide Greenspan, Suesan 458 NE 210 Circle Terr., #204 Miami, FL 33179 305-653-8724 Home 954-296-1223 PCell Administrative Coordinator II Haas, Kevin 200 NW 75th Terrace Plantation, FL 33317 616-835-2187 PCell 954-465-8290 County Assistant Airport Properties Manager Harris, Diane 9855 Westview Drive, #727 Coral Springs, FL 33076 754-484-7624 Home 954-557-4549 PCell 954-817-5110 County Assistant Airport Properties Manager Hernandez, Ana G. 4100 NW 11th Avenue Ft. Lauderdale, FL 33309 954- 267-8805 Home 954-608-6584 PCell Administrative Aide Hernandez, John 2401 NE 65 Street, Unit 602 Fort Lauderdale, FL 33308 954-540-7108 County Administrative Manager Kelly, James R. 510 SW 15th St. , #206 Pompano Beach, FL 33060 239-560-3763 PCell 954-336-3672 County Airport Business Manager-Airlines Perez, Henry 3245 SW 79th Miami, FL 33155 786-564-6003 Home 954-644-9028 County Airport Business Manager-General Aviation & Real Estate Steiner, Christine 441 SE 3rd Street, Apt 406, Dania Beach, FL 33004 954-288-8633 County Asst. Airport Properties Manager Wilson, Desmond 324 NW 74 Way Plantation, FL 33317 954-486-9369 Home 954-240-7827 PCell 954-817-5382 County Assistant Airport Properties Manager HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 110 FINANCE DIVISION The Director of Finance is responsible for securing the Finance Division and the preservation of vital records contained therein. The Director of Finance has specific duties during each phase of a hurricane threat. PREPARATION Assist the Aviation Director and Deputy Director in planning efforts to ensure maximum effectiveness of the BCAD Hurricane Emergency Plan. Ensure all Contractor notification information is correct and up-to -date. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL FINANCE DIVISION PERSONNEL are considered essential . The Revenue Manager will serve as point person for FEMA documentation, filing, and reimbursement issues. The Finance Purchasing Agent and Director are required to report to BCEOC at conclusion of the storm to expedite Airport recovery efforts, including support in the issuance of Emergency Contracts. All Finance personnel are responsible for their respective area of the Finance Division, including sheltering computer equipment in accordance with Information Systems established guidelines. This will include turning off and unplugging any electrical equipment. Additionally, any loose papers or reports should be placed in a covered area to protect from damage or displacement. The Assistant to the Finance Director will be responsible to communicate cancellation of any Finance meetings and to reschedule as soon as practical. Maintain Finance Division employee database with current contact numbers and addresses. Should the Finance Director be unable to perform his/her assigned duties after a storm, the Revenue Manager will act in his/her place. The Accounting Manager will be the second alternate. PHASE I - HURRICANE WATCH The Finance Director will be required to maintain contact with the Aviation Director and Deputy Director, through attendance at all Hurricane Meetings and/or Conference calls and communicate relevant information to his or her staff. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 111 Review Hurricane Plan with all personnel. Distribute Specific Task List with assigned personnel as applicable. All in-progress computer files are to be saved on a least two (2) separate drives. Maintain a normal duty schedule and begin planning and execution of Specific Task List. Notify and call-out personnel as needed. PHASE II - HURRICANE WARNING Verify completion of task list. Report completion to the Director/Deputy Director. PHASE III HURRICANE Assist the Aviation Director / Deputy Director as required. PHASE IV RECOVERY This Phase begins with the start of Recovery Operations, after the ALL CLEAR and terminates with the resumption of routine duty. Direct assigned personnel to report for duty, as necessary. The Director of Finance will report to the BCAD EOC to expedite emergency procurement as requested by the Deputy Director of Aviation, Director of Operations, Director of Maintenance, or the Damage Assessment Team. Employees will record any damage to their respective work areas. If of a serious nature, pictures are to be taken before clean up begins. Complete Damage Assessment Reports and forward to the Director and Damage Assessment Team. Daily Activity Reports must be completed Daily and submitted to the Director with the following information (if applicable): Name, Position, Hours on Duty, Location, Description of Work, Materials Used, Equipment and Hours Used, and Vehicles and Hours Used. Director will forward all reports to the Finance Division FEMA point person (Revenue Manager). Complete cleanup operations. Return to normal operation upon completion of all assigned tasks. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 112 EXECUTIVE & ADMINISTRATION DIVISION The BCAD Administrative Division is responsible for coordination of Hurricane preparedness for the following: Executive staff, Customer Service, Human Resources, Communications, Business Development, Public Art, Small Business and Risk Management. PREPARATION Assist the Aviation Director and Deputy Directors in planning efforts to ensure maximum effectiveness of the BCAD Hurricane Emergency Plan. The Director of Administration & Strategic Planning and/or Executive staff, will hold periodic staff meetings to review current plans and employee expectations. Essential personnel are those whose jobs are considered critical to the operation of the airport. For the purpose of hurricane preparation and recovery ALL ADMINISTRATION PERSONNEL are considered essential . A Chain of Command has been established and should the Director or any Manager(s) be unable to respond back to the Airport after an incident , the Human Resource Officer and/or Assistant to the Director will take the lead. Human Resources will maintain entire BCAD employee database with current contact numbers and addresses. Prior to the official start of the Hurricane Season, June 1st; Human Resources will print and distribute the employee database to all Senior Staff. Additionally, the same information will be prepared by location (by City). This will be used should a countywide transportation plan be implemented. The Customer Service Manager will serve as point person for the completion and submission of all Damage Assessment information to the BCAD FEMA Coordinator (Finance Division Revenue Manager). The required Daily Activity Reports are available on BC NET / Forms / Accounting Division Customer Service will maintain the inventory of supplies needed for specific tasks (see Essential Items List). All administrative personnel will ensure that essential files are backed up appropriately on server-based drives. These files include: Personnel Files / Applications / Recruitment / Compensation / Open Employee Issues / Numbered Procedures. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 113 PHASE I HURRICANE WATCH The Assistant to the Director will be required to maintain contact with the Aviation Director and Deputy Directors, through attendance at all Hurricane Meetings and/or Conference calls and communicate relevant information to staff. Section Managers will review Hurricane Plan with all personnel. Section Managers will notify and call-out personnel as needed. Section Managers will distribute Task List with assigned personnel as applicable. Administrative personnel will ensure that all in-progress computer files are saved on a least two (2) separate drives. Administrative personnel will maintain a normal duty schedule. Customer Service will fuel the Administration, PIO/Business Development, and spare pool car (3 total). PHASE II HURRICANE WARNING Assistant to the Director will determine staffing needs in relation to declared emergency. Customer Service will relocate pool cars to designated areas in parking facility. All administrative personnel will secure divisional files and computer discs in accordance with the IS Division established procedures. Unplug and coverall equipment with plastic sheeting. Prior to the release of staff, the Assistant to the Director will discuss and direct all division personnel on storm recovery expectations and communication methods as directed by the Director. PHASE III HURRICANE The approach of a Hurricane is imminent. During this period, Emergency Operations will be limited by the severity of the storm and no personnel will be dispatched unless deemed an extreme emergency. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 114 PHASE IV RECOVERY This phase of the operation begins with the start of the Rescue/Recovery Operations, after the ALL CLEAR and terminates with the resumption of routine duty. Recovery Operations will be conducted in accordance with the Broward County Comprehensive Emergency Operations Plan. All personnel will return for recovery operations. The Assistant to the Director will be the lead contact with Senior Management. The Assistant to the Director contact each section manager of the division to ascertain their situation. Each Section Manager will, depending on communications availability, contact their respective staff to ascertain their situation and report same to the Assistant to the Director. Upon arrival at the designated location at the Airport, each Section Manager will conduct a specific inspection of areas of responsibility and prepare the appropriate damage assessment reports. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 115 ADMINISTRATION DIVISION - ESSENTIAL ITEMS CHECKLIST ITEM ON HAND ORDER AMOUNT STORAGE LOCATION RADIOS 800 MHz 0 N/A (Ops) SPARE RADIO BATTERIES 0 N/A (Ops) RAIN COATS / SUITS 4 Hurricane Kit RAIN BOOTS 0 FLASHLIGHTS 4 Hurricane Kit FLASHLIGHT BATTERIES 4 Hurricane Kit VEHICLE CELL PHONE CHARGER 6+ D. Webster, C. Saucedo, J. Solinger, A. Newland, I. Bonilla, D. Wolfe, S. Belleme DIGITAL CAMERAS 3 L. Merrill, T. Guthrie, S. Belleme BATTERIES FOR CAMERA [AA] Plenty Admin Work Area in the tall green cabinet (top drawer) LAPTOP COMPUTER 20+ J. Solinger, D. Mehler (2), J. Potter (several), I. Bonilla, S. Belleme, T. Guthrie (for Customer Service), Allan Siegel, G. Meyer, HR, K. George CLIP BOARDS 2 Hurricane Kit (Addl items in supply closet) DUCT TAPE 2 Admin. Supply Closet FIRST AID KITS 1 Admin. Supply Closet GENERAL OFFICE SUPPLY ITEMS Plenty Admin Supply Closet GARBAGE BAGS 15 Hurricane Supply Kit XL PLASTIC CONTAINERS 10 HAND SANITIZER 1- 8 oz. Hurricane Supply Kit RUBBING ALCOHOL 2 bottles Hurricane Supply Kit BAND-AIDS 50 Hurricane Supply Kit DAMAGE/LOSS REPORT FORM 0 After event Hurricane Kit is located in the Admin Supply Closet. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 116 PUBLIC INFORMATION OFFICE PREPARATION The Community Outreach Coordinator will act in the capacity of PIO should the designated PIO be unable to report to the Airport after a storm. Ensure all communications equipment [Cell Phone] is fully operational and all batteries are charged. Maintain updated information on Media contacts. PHASE I HURRICANE WATCH Monitor storm status and update staff. Record appropriate messages for airport radio station. The Public Information Officer will be required to maintain contact with the Av iation Director and Deputy Director, through attendance at all Hurricane Meetings and/or Conference calls. Maintain continuous contact with BCAD Emergency Operations Center (EOC) and Broward County Emergency Operations Center (BCEOC) and County PIO. Issues press releases as required via the EOC. PHASE II HURRICANE WARNING As the storm approaches, the Director of Operations, with the concurrence of the Director of Aviation, has agreed with the airlines on an airport closing time, the following statement will be released to the media: Because of the approach of Hurricane (Name), the passenger terminals at Fort Lauderdale-Hollywood International Airport will be closed at (Time and Date) and all passenger flights will be canceled. The terminals are not hurricane shelters and no one will be allowed to remain in the buildings during the storm. Motorists are also advised that the airport parking facilities are not suitable for vehicle storage during a hurricane. The Airport will reopen to passenger flights as soon as conditions permit. Back to topHURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 117 PHASE III HURRICANE Monitor storm situation via TV and Radio reports. Remain in constant communication with Airport Management and the BCEOC. Prepare press releases as necessary. PHASE IV RECOVERY Return to Airport as soon as All Clear is announced. Contact staff to return. Continual contact with Management, BCEOC, County PIO. Receive updates regarding curfews, roadway conditions, airfield conditions, fuel availability, and all other related issues that may impact the return to normal operations. After the storm passes, the Director of Operations, with the concurrence of the Director of Aviation, has agreed with the airlines on when passenger operations will resume, the following statement will be released to the media: Fort Lauderdale-Hollywood International Airport will resume passenger flights on (Time and Date). Please call your airline prior to coming out to the airport. Motorists are advised to exercise caution on the airport roadways and in the parking facilities as there may be debris left by the storm . At the direction of the Director of Aviation, other news releases will be disseminated to the media as required to address any irregular or contingency operations such as an airport employee shuttle program or airport employee fuel program. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 118 ON-SITE COUNTY ATTORNEY'S OFFICE PREPARATION The Paralegal Assistants ("Preparatory Staff ) are assigned the responsibility of assuring the appropriate supplies such as, plastic bags, batteries; flashlights, etc are procured and appropriately stored. Preparatory Staff are assigned the responsibility of assuring that all correspondence addressed to the Office of County Attorney or any member of the Office of County Attorney received at the Airport offices have been scanned and backup copies are available electronically on the Office of County Attorney's portion of the G-drive. All on-site legal staff are assigned the responsibility of making sure electronic copies of all correspondence, memoranda, documents and agreements prepared by the on-site legal staff are available electronically on the Office of County Attorney's portion of the G-drive. PHASE I HURRICANE WATCH Review Hurricane Plan with staff. Review contact numbers with essential staff. Inventory all hurricane supplies and be prepared to distribute. The on-site lead attorney, or such attorney's designee, will attend any hurricane preparatory meetings and advise staff as necessary. All employees are to report to work as normal and continue schedule until otherwise directed by the County Attorney s Office. PHASE II HURRICANE WARNING After receiving appropriate notice and direction from the on-site Assistant County Attorneys, Preparatory Staff is to distribute hurricane supplies to secure the on-site legal offices. This will include the distribution of coverings for computers, printers, and telephones and plastic file bins in which to file current working files. All boxes will be relocated from the floors. All electrical items will be unplugged, including copier, fax machines. All filing bins containing current legal working files will be labeled On-Site Law Office and relocated to the AOCC in Midfield. Upon securing the on-site legal offices and receiving direction from the lead on-site attorney, all on-site legal office employees will be released from their work schedule. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 119 PHASE III HURRICANE No employee is expected to be at the airport during the storm. All employees will need to stay tuned with available communications on the storm and recovery activities. PHASE IV RECOVERY The lead on-site Airport attorney will be the lead contact with Aviation Department Management. The lead on-site Airport attorney will communicate information to the other on-site legal staff. The lead on-site Airport attorney will contact the other on-site legal staff to ascertain their situation and report same to the Office of County Attorney and the Aviation Department Management, as applicable. Upon arrival at the designated location at the Airport, each on-site legal staff employee will review their office areas, to prepare a damage assessment report. Preparatory Staff, along with other staff, will uncover all equipment and assure that all equipment is functioning. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 120 BROWARD COUNTY SHERIFF S OFFICE ALFRED LAMBERTI SHERIFF BROWARD COUNTY BOX 9507 FORT LAUDERDALE, FLORIDA 33310 DATE: April 25, 2012 MEMO TO: Broward County Aviation Department Ft. Lauderdale/Hollywood International Airport FROM: Chief Roy H. Liddicott International Airport SUBJECT: 2012 Hurricane Plan The attached Unusual Occurrence Plan and accompanying Hurricane Schedule will give you a broad outline of our plans as they relate to responding to unusual occurrences, most specifically hurricanes. These documents direct how International Airport district personnel will interact with our Command Staff and how we will receive supplies, direction, etc., during an event. The schedule attached is how our personnel are distributed once we are given the word to implement our standard 12 hour shift schedule with all days off cancelled for essential personnel. Back to top HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 121 In addition to this information, we play a large role with both BCAD and TSA with respect to FLL. As we have in the past, either myself or my Executive Lieutenant Lisa Baker will be in attendance at all the meetings prior to and after a storm hits. We will react to all direction given in the meetings among other things. Once the decision has been made by the Director of Aviation that FLL will be closed due to an impending hurricane strike, my personnel are deployed at various pre-designated locations on the incoming roadways effectively closing off all vehicular access to the facility. These roadblocks (five total) are staffed 24/7 until the winds reach a dangerous level and the deputies are pulled off posts and return to the safety of the offices until the storm passes. During this period when FLL is being closed, a minimum of two deputies are assigned to each Terminal building (one upper and one lower) to facilitate the exodus of all personnel. We also assign personnel to assist TSA with their evacuation of personnel. In a storm categorized at a 3 or below, our personnel will remain at FLL during the entire storm, with personnel assigned to ride out the storm in shelter at each terminal with our marked units parked on the curbs in front of each building. Prior to the storm strike, our dispatch will be notified of the identity of any personnel staying at FLL during the storm strike, such as essential TSA and/or BCAD personnel. Immediately after the storm passes and it is safe to do so, deputies are assigned to do a visual inspection of the entire facility and record significant damage and report same to our command post. These same personnel assist BCAD with an inspection of the perimeter fence line. At this same time, we re-establish the five roadblock positions and they are staffed 24/7 again until the order is given to open by the Director of Aviation. During the post storm time, airport employees will be allowed to pass the posts as necessary to ready the airport to re-open. Each terminal will again have a minimum of two deputies assigned as before the storm and these posts will also be staffed 24/7 until the facility is operational once more. During this after storm operation, we will again be attending all the BCAD command post meetings with airline tenants and we will be guided by direction received from these meetings as we continue to assist BCAD and TSA in the airport re-opening phase. As I mentioned, our basic response is outlined in the attached agency plan and the above is a supplement to that. Our response here at FLL is very fluid and subject to change as the event progresses based on the needs of BCAD & TSA. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 122 BROWARD SHERIFF S OFFICE - UNUSUAL OCCURRENCE PLAN International Airport District Responsibilities: A. Background: This section establishes the response policy for BSO staff assigned to the International Airport District. It outlines, by priority assignment, the duties and assignments within the district. B. Command and Control: The district chief will be responsible for implementing this portion of the plan. The chief can re-assign staff as needed to meet specific emergency situations. If changes are made, the BSO Command Post (CP) will be notified of the change and specific reason. The operational command and control of district staff rests with the district command structure as follows: 1. The district chief will provide the CP with timely updates of unusual occurrences and other situations, which happen during the storm phases. 2. All requests for additional staff will be made to the CP. The Department of Law Enforcement executive director in conjunction with CP staff will consider each staffing request and make a decision based on the overall emergency. 3. International Airport personnel will be responsible for all security duties relating to the Fort Lauderdale/Hollywood International Airport (FLL). Zones 6 and 7 of the Broward County Coastal Hurricane Evacuation Plan are also within the responsibility of the district. Primary evacuation traffic control will be handled by district staff. They will also assist other municipalities when patrol routes traversed by the evacuation transport units and render assistance where needed. 4. The Fort Lauderdale/Hollywood International Airport is a county designated recovery staging site. In view of required staffing and number of helpers expected to arrive, all International Airport deputies will be excused from outside duties such as Field Force for the duration of the disaster. District deputies will be assigned to district duties. 5. Food and other supplies necessary for the district command post will be supplied by BSO. Food items will be available through Central Supply as listed in the first portion of this plan. Other supplies will also be available though Central Supply. It will be the responsibility of the district to order and pick up supplies prior to the hurricane emergency. 6. The chief will make an annual review of this section to ensure it is current and accurate. A written report of the review and needed revisions will be forwarded to Organizational Development and Accreditation to arrive no later than April 1 of each calendar year. Revisions should include, but are not limited to: HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 123 a. Checking emergency supplies and re-ordering as needed. b. Identifying command posts. c. Inspecting the command post kit. d. Checking generators and radio base stations. e. Updating notification rosters. f. Updating assignment schedules. g. Updating the list of facilities, which assist people with special needs. h. Contacting managers of businesses within the airport for assistance in the identification of their evacuation needs. i. Identifying those locations within the district prone to looting during the emergency. Make a list of these facilities and place them in Phase IV of this plan. 7. International Airport Allocations: ASSIGNED STAFF NUMBER Deputy Sheriffs 96 ASO/CSA s 22 Other 2 Total 120 C. Phase I: 1. Meet with district supervisors. 2. Review plans and procedures. 3. Identify command post s top supervisory staff. 4. Assign call-out staff and place staff on standby. 5. Maintain fuel tanks of BSO vehicles as full as possible. 6. Inform the Broward County Aviation Department of the hurricane watch and coordinate with them the notification of storm conditions to tenants of the airport. 7. Coordinate plan with Broward Sheriff s Office Airport Rescue Fire Fighters and EMS Units of Station #10 assigned to the airport. 8. Secure all office physical facilities and vehicles not in use by the best available means to prevent or minimize damage. 9. Pick up food packets from Central Supply. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 124 D. Phase II: 1. Mobilization: All district deputies will report to District Headquarters at Fort Lauderdale/Hollywood International Airport. Deputies on duty at the time of mobilization will be relieved of duty and have four hours to prepare themselves, their families, and their personal property. All deputies will report back to duty as quickly as possible to their designated assignment. Deputies without assignments will report to the District Headquarters. All deputies will have the following equipment: a. Four full sets of uniforms b. Appropriate civilian clothing as needed c. Rain gear and rubber boots d. Second set of shoes or boots e. Flashlights and batteries as needed f. Riot control helmet g. Toilet articles as needed h. Change of underwear for at least four days i. Riot baton j. Drinking cup and eating utensils k. Extra set of car keys l. Pillow and blanket m. Essential prescribed medications n. Gloves, goggles, and work boots o. 800 MHz radio battery charger and all spare batteries p. Desired food in addition to provided meals Note: Personal comfort depends upon how well each staff member prepares for the emergency. Staff may be required to sleep or rest in a facility that is not presently designed as sleeping quarters. A sleeping bag, cot, mattress, and pillow should be brought if available. 2. All ASO s and Civilian personnel except for dispatchers will be excused from duty to remain with their families until recalled for duty. 3. Assign two deputies per vehicle. During the emergency, all vehicles will have two deputies assigned. All marked vehicles not in use will be stored at the secondary command post. These vehicles will be used as a backup surplus fleet. An extra set of vehicle keys will be kept at the secondary command post. 4. Establish command posts as follows: a. The primary command post will be located in the district s Administration Office at 100 Terminal Drive, which is inside of Terminal 2. b. The secondary command post will be located at the Star Center at 2 West Dixie Highway, Dania Beach, Florida. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 125 5. District staff will be divided into two shifts to be designated Alpha and Bravo Shift. Each shift will last 12 hours. Shift start times will be determined by the Sheriff or designee based on the status of the storm. Duty shifts or hours may be altered at the discretion of the Sheriff or designee. 6. Upon the decision by BCAD that the airport will be closed, personnel will assist with the orderly evacuation and closure and advise the CP of this. When the evacuation is completed and all civilian staff have left the airport, district staff will report to their posts or to the district command post. 7. Identify and assign specific duties. Refer to duty rosters within the district. 8. Log staff and assignments. 9. Assign on-duty staff to crowd control and traffic control where necessary to provide for an orderly evacuation of the airport. 10. Road patrol will monitor activity on airport operations areas to determine that all is secure and all gates are locked. 11. Road patrol will have vehicles fueled prior to the impact of the storm. 12. Give out warnings and direct stragglers. This can be accomplished by patrols used to monitor activity. 13. Prepare a location to shelter stranded passengers. This may be accomplished by taking them to a pick-up point in Dania Beach for bus transportation to a Red Cross Shelter or nearby hotel. 14. Control evacuation routes. Evacuation routes will be monitored and worked as needed. During the coastal evacuation, traffic moving from the beach area will have priority. Deputies will assist in traffic flow as traffic intensity increases. Accidents and stalled vehicles will be removed from the flow of traffic as soon as possible. 15. The chief will assign a minimum of two vehicles per zone until conditions no longer permit staff to remain in the area where the evacuation has taken place. E. Phase III: 1. When the storm reaches such intensity as to make driving unsafe or when ordered by the Sheriff, district staff will seek shelter at the command post or specific terminal shelter. All staff will remain in shelters until the All Clear is sounded. 2. Staff will advise the primary command post of their location. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 126 3. Begin planning to re-establish control of the district. This planning will include areas of possible looting and other crimes. 4. Redeploy staff at the direction of the CP and begin to re-establish control of district. 5. Both private and BSO vehicles will be secured in the parking garage. F. Phase IV: 1. Dispatch intelligence teams to begin damage assessment and evaluation of critical needs. 2. Advise CP of the storm damage situation and response requirements. This may include requests for additional staff or re-assignment of staff to other areas of the county. 3. Maintain traffic control. 4. Limit access to evacuated or unsafe areas as follows: a. Establish entry control points to evacuated or unsafe areas. b. Patrols must identify areas based upon severity of the storm damage. c. Deputies will not allow any person to enter an evacuated area unless authority was given to re-enter the areas. d. BCAD, TSA, Fort Lauderdale/Hollywood International Airport staff and those persons with active Security Identification Display Area (SIDA) badges will be allowed to return to the airport. Representatives of major airlines and ground handlers will also be authorized entry to assist with damage assessment and establish a return to normal operations. e. Persons will be asked to produce their driver s license or state issued ID card before being allowed to re-enter the area. If a person does not have any form of identification, a local resident who has personal knowledge of the person and valid identification may vouch for them. f. Deputies at entry points will log in all persons who were granted entry. The person s name, address, and driver license or ID number will be noted on the log. If a person vouches for another person, the name, address, and driver license or ID of the vouching person as well as the name and address of the person requesting entry will be noted on the log. 5. Assist rescue forces. 6. Allow staff time to check with their families and assist them as needed. 7. Prevent looting. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 127 8. Establish communications with BCAD, TSA, and ARFF to determine locations of damaged areas. 9. Maintain security of air operations areas. 10. Handle priority calls as necessary. G. Phase V: 1. Establish normal shifts. 2. Return equipment utilized during operations (inventory and check for damage). 3. Continue to maintain security of unsafe areas. 4. Complete all After-Action Reports (typed, not handwritten). 5. Fulfill all obligations established by the contract. Revised 4/25/2012 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 128 Hurricane Schedule Department of Law Enforcement/International Airport Command/ Supervisory Staff Alpha (Times TBD) Bravo (Times TBD) Chief Roy H. Liddicott Lt. Lisa Baker Sgt. Tom O Brien Sgt. Keith Dinkin Sgt. Dave Alvarez Sgt. Matt Buschman Sgt. John Dykie Sgt. John Phillips Sgt. Gary Brown Sgt. Raymond Morell Sgt. Jerry Wurms VCC ASO Holt ASO Husocki Criminal Investigations Det s. Sweeney & Korman Det. Lerner EDCU K-9 Portoro Small Santamaria Ivey Toth Nelson Betensky Ortis Sosnowski Lott Motor Unit Hanstein Licata Engle Moll Deputies All BRAVO Shift All CHARLIE Shift Galizia Martinez-Newell Castillo C. Scott Jurgens Saltz Whatley Eguino Burns Rodriguez Tuttle Wilkins Gaztambide S. Jackson Rev: 4-25-2012 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 129 MAJOR DISASTER RECOVERY Broward County, due to its geographical location, is vulnerable to the potentially disastrous effects of hurricanes and tropical cyclones. A massive hurricane or other major natural disaster could cause untold destruction requiring a major recovery effort; creating the need for considerable outside assistance. Fort Lauderdale-Hollywood International Airport (FLL) and ancillary facilities have been designated as the primary site for receipt/control of labor, equipment and material needed to conduct the aforementioned major recovery effort. If FLL, the designated primary recovery site, is incapable of providing support services, Fort Lauderdale Executive Airport (FXE) is designated as a secondary base of operations for recovery efforts impacting Broward County. However, due to the length of the longest runway at FXE (6000'), the capability of handling large aircraft, , C-5A and C -17, is diminished. MISSION The receipt, control and distribution of personnel, equipment and materials received from governmental and non-governmental agencies in jurisdictions other than Broward County. The receipt of the aforementioned resources after a major disaster that are essential for the economic recovery of Broward County. A MAJOR RECOVERY SITE SHOULD CONTAIN, AS A MINIMUM: Transportation Trucks Passenger vehicles Railhead in close proximity Helicopters for transport of supplies and manpower to designated areas in Broward County Communications Housing for emergency workers Feeding, medical, and sanitation facilities for workers All weather air base operations. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 130 NOTE: In the aftermath of a hurricane, all priority efforts of BCAD (Airside Operations and Maintenance), will be to restore at least one runway to useable condition to allow early and safe flight operations of military recovery aircraft. Such tasks may include debris removal from paved surfaces, sludge removal and sweeping to allow basic daytime VFR operations. Essential support equipment for handling and unloading military aircraft will arrive on first aircraft with Aerial Port support personnel. Likewise, communications equipment will be flown in by the military and operated by the military. COMMAND AND CONTROL The Director of Aviation has been designated as the Site Manager, Major Recovery Site, by the County Administrator. The Site Manager, will utilize all available resources of Broward County government s offices, departments / division; municipalities, governmental and non-governmental agencies, the military and private industry to achieve his mission. Requests for support from other agencies will be directed through the appropriate emergency support function. BROWARD SHERIFF S OFFICE AND LOCAL POLICE DEPARTMENTS (ESF #16) Security Escorts Support Equipment Fork lifts Lift body trucks Unloading roller ramps Tow trailers Aircraft landing and support equipment Emergency generators Refueling capabilities for aircraft and support equipment Storage space for incoming supplies Office space to be used as a command post Minimum maintenance to turn around aircraft Security personnel Labor pool Adequate roadway system HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 131 EMERGENCY SERVICES BRANCH Provide an EMS Unit for medical requirements of Rescue Workers Fire Protection Personnel (If Available) COMMUNICATIONS (ESF #2) Provide Communications between the ARFF Building (Command Post) and Broward County EOC, utilizing a 2-Meter Band Radio. AT&T MILITARY SUPPORT (ESF #13) United States Air Force United States Coast Guard National Guard (If directed by Governor) United States Army If directed by the Department of Defense upon a Presidential declaration of an emergency, Army Reserve units, located in close proximity to Broward County. They have at their disposal, limited heavy duty equipment that could be utilized during recovery operations. VOLUNTEERS AND DONATIONS (ESF #15) American Red Cross The Salvation Army PUBLIC WORKS (ESF #3) Generators CONCEPT OF OPERATIONS The operations, outlined below are subject to modifications by the Site Manager, in concert with representatives of the Broward County Aviation Department. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 132 COMMUNICATIONS / OPERATIONS CENTER Will accommodate planned communications equipment and has vehicle capabilities. TRANSPORTATION UNITS / OPERATIONS The County Emergency Resources Group, in concert with the military, local municipalities and private industry will supply vehicles with operators for major recovery site operations. RUNWAY UTILIZATION Based on prevailing weather conditions and operational capacity of the runways, either of the following runways will be utilized: Runway 9L/27R (9000 ft in length) Runway 13/31 (6928 ft in length) STORAGE SITE Off loaded resources will be transported to paved shoulders and taxiways The resources will be stored at these locations for distribution to various locations throughout Broward County. All resources received will be recorded; a list of available resources will be transmitted to the Chief of Operations at the EOC and the Emergency Resources Group. AIRCRAFT REFUELING Aircraft may be refueled at one of the four jet fuel or one of the four aviation gasoline service areas located on the airport. Military aircraft will be refueled at the designated FBO with DOD Fuel Contracts. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 133 HOUSING, FEEDING, AND SANITATION (ESF #11) Emergency service workers may be housed and fed at various locations at the airport. The exact locations will be determined by Aviation Department staff at the time of activation of the Major recovery Site. Feeding responsibilities may be undertaken by: National Guard US Army Private Industry Quasi-Governmental Agencies Portal Sanitation will be arranged by the County Emergency Resources Group. DISPATCHING AND RECEIVING RESOURCES Based on damage assessment reports, HRS, County Health and Public Safety Department reports; the Intelligence Officer, in conjunction with County Assessment Team Leader and the Emergency Resources Group will prioritize which resources are to be dispatched This information will be transmitted from the EOC to the major recovery site AOCC All information received regarding resources will be logged in the Recovery Site Command Post Resources to be dispatched will be recorded as they are loaded on the transporting vehicle The vehicle operator will confirm, by signature, that they have received all resources noted on the dispatch sheet The individual receiving the resources will confirm by signature, that they have received all resources noted on the dispatch sheet NOTE: In the event the EOC operations are phased out, the AOCC will become the temporary EOC while in operation. COORDINATION It cannot be over emphasized that the concept of operations as outlined in this section will be a cooperative effort encompassing many municipalities, Broward County government, the Sate of Florida, federal agencies, quasi-governmental agencies, and private industry. Supporting Standard Operating Procedures must be developed in conjunction with other impacted entities for a successful major recovery effort. HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 134 MAJOR DISASTER RECOVERY KEY PERSONNEL NAME FUNCTION WORK HOME CELL John Pokryfke ESF 1 - Transportation 359-1214 336-2734 Mike Nonnemacher Airport Operations 359-1213 476-0431 817-0241 BSO Sgt Security 359-1244 Emergency Mgt Div Chief of Operations 831-39 00 HURRICANE PREPAREDNESS FORT LAUDERDALE-HOLLYWOOD MANUAL INTERNATIONAL AIRPORT________ 135 EMERGENCY (HURRICANE) JOURNAL LOG TIME ACTIVATED DATE MILITARY TIME EVENT / ACTIVITY ACTION ACTION REQUESTED BY LOG ENTRY BY Back to top

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